Scope
Reference
LUV01359
Description
This opportunity is for planned preventative maintenance and reactive maintenance relating to ventilation and cooling systems and Air Source Heat Pumps (ASHP) to include call out facility. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility is also required as part of this contract. The maximum response time of is 4 hours during and outside of normal working hours.
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Contract 1
Supplier
Contract value
- £4,900,000 including VAT
Above the relevant threshold
Award decision date
16 October 2025
Date assessment summaries were sent to tenderers
17 October 2025
Standstill period
- End: 28 October 2025
- 8 working days
Earliest date the contract will be signed
14 November 2025
Contract dates (estimated)
- 1 January 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years, 7 months
Description of possible extension:
2 years until 31/07/2031
Main procurement category
Services
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Contract locations
- UKF21 - Leicester
Information about tenders
- 6 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Industrial Refrigeration Services Ltd
- Companies House: 02738472
5 George Road, Bromsgrove Technology Park
Bromsgrove
B60 3AL
United Kingdom
Contact name: Joe Morton
Email: joemorton@irs.co.uk
Region: UKG12 - Worcestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
The University of Leicester
- Public Procurement Organisation Number: PPNM-4297-VLCH
University Road
Leicester
LE1 7RH
United Kingdom
Contact name: Lucy Elms
Email: lme11@le.ac.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government