Scope
Reference
EPP0128
Description
Castle Point Borough Council (CPBC) via the Essex Procurement Partnership (EPP) is seeking provision of an ICT Fully Managed Service, designed to enhance the efficiency, responsiveness, and quality of services provided by CPBC.
Further detail in relation to the requirements can be found in the document repository in the Delta e-tendering portal
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 September 2028
- Possible extension to 30 September 2030
- 4 years, 6 months
Description of possible extension:
Contract length will be 30 months with the option to extend for a further 1+1 year which is solely at the discretion of the Council. This period includes an implementation period of 6 months with the service commencing on 1st October 2026 until 30th September 2030.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Submission
Enquiry deadline
12 November 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
17 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 5 suppliers
Selection criteria:
Procurement Specific Questionnaire will be used to select supplier to tender including additional questions in the Conditions of Participation - Organisational Standards/Security/Service Levels/Technology
Award decision date (estimated)
24 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Response | Cost | 50% | |
| Technical Response | Technical response broken down into 10 sub criterion |
Quality | 45% |
| Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement is covered by the Procurement Act 2023 and Procurement Regulations 2024 using the Competitive Flexible Procedure.
This is a 2 stage procedure and further detail in relation to the requirements can be found in the document repository in the Delta e-tendering portal
Justification for not publishing a preliminary market engagement notice
A PIN was published 14/10/2024
Contracting authority
Castle Point Borough Council
- Public Procurement Organisation Number: PNQD-4618-BZPT
Kiln Road
Benfleet
SS7 1TF
United Kingdom
Email: lquigley@castlepoint.gov.uk
Region: UKH37 - Essex Thames Gateway
Organisation type: Public authority - sub-central government