- Lot 1. Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Havebury Housing Partnership
- Lot 2. Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Havebury Housing Partnership
- Lot 3. Insurance and related services associated with Engineering Plant Inspection & Insurance for Havebury Housing Partnership
- Lot 4. Insurance and related services associated with Cyber for Havebury Housing Partnership
- Lot 5. Insurance and related services associated with Terrorism (Pool Re) for Havebury Housing Partnership
- Lot 6. Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Havebury Housing Partnership
- Lot 7. Insurance and related services associated with Directors and Officers' Liability for Havebury Housing Partnership
Scope
Description
Havebury Housing Partnership are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks.
The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Havebury Housing Partnership.
Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of 'BBB' from standard and poor, 'B++' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder's market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder's market security committee's latest report, including written recommendation from the bidder's market security committee.
Suppliers will be assessed but not limited to the following high level criterion:
- The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options
- A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers
- The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bury-St-Edmunds:-Insurance-services./AR3F8SKV6A
To respond to this opportunity, please click here:
Total value (estimated)
- £150,000 excluding VAT
- £6,110,000 including VAT
Above the relevant threshold
Main procurement category
Services
Contract locations
- UK - United Kingdom
Lot constraints
Maximum number of lots a supplier can be awarded: 6
Description of how multiple lots may be awarded:
The contracting authority reserves the right to award contracts combining the following lots, aspects of lots, or groups of lots: Lots 1-7 will be individually evaluated and multiple awards or non-awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Havebury Housing Partnership
Description
A programme of General (non-life) insurance and related services for Havebury Housing Partnership. The programme will require Insurance and related services for risks that may include but not be limited to:
property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion of Havebury Housing Partnership.
Lot value (estimated)
- £5,250,000 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Group will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66513000 - Legal insurance and all-risk insurance services
- 66513100 - Legal expenses insurance services
- 66513200 - Contractor's all-risk insurance services
- 66515000 - Damage or loss insurance services
- 66515100 - Fire insurance services
- 66515200 - Property insurance services
- 66515300 - Weather and financial loss insurance services
- 66515410 - Financial loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Havebury Housing Partnership
Description
Insurance and related services associated with Motor Fleet for Havebury Housing Partnership. Bidders will be expected to provide cover of items such as but not limited to Motor Legal Expenses, Uninsured Loss Recovery, and OBU Extension.
Lot value (estimated)
- £380,000 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Partnership will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66513100 - Legal expenses insurance services
- 66514100 - Insurance related to Transport
- 66514110 - Motor vehicle insurance services
- 66515000 - Damage or loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Insurance and related services associated with Engineering Plant Inspection & Insurance for Havebury Housing Partnership
Description
Insurance and related services associated with Engineering Plant Inspection & Insurance for Havebury Housing Partnership. Bidders will be expected to source inspection services and insurance from appropriate providers.
Lot value (estimated)
- £150,000 excluding VAT
- £190,000 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Partnership will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66513100 - Legal expenses insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66516000 - Liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
- 66519000 - Engineering, auxiliary, average, loss, actuarial and salvage insurance services
- 66519200 - Engineering insurance services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Insurance and related services associated with Cyber for Havebury Housing Partnership
Description
Insurance and related services associated with Cyber for Havebury Housing Partnership. Bidders will be expected to provide a robust policy that addresses Havebury Housing Partnership's needs.
Lot value (estimated)
- £140,000 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Partnership will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Insurance and related services associated with Terrorism (Pool Re) for Havebury Housing Partnership
Description
Insurance and related services associated with Terrorism and /or Political Violence (Pool Re) for Havebury Housing Partnership. Bidders will be expected to provide options affiliated with the government-backed Pool Re programme.
Lot value (estimated)
- £0 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Partnership will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66515000 - Damage or loss insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Havebury Housing Partnership
Description
Insurance and related services associated with Terrorism and/or Political Violence (Non-Pool Re) for Havebury Housing Partnership. Bidders will be expected to provide options not affiliated with the government-backed Pool Re programme.
Lot value (estimated)
- £70,000 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Partnership will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66513200 - Contractor's all-risk insurance services
- 66515000 - Damage or loss insurance services
- 66515200 - Property insurance services
- 66515410 - Financial loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 7. Insurance and related services associated with Directors and Officers' Liability for Havebury Housing Partnership
Description
Insurance and related services associated with Directors and Officers' Liability for Havebury Housing Partnership. Bidders will be expected provide a programme that robustly addresses the particular needs of Havebury Housing Partnership.
Lot value (estimated)
- £80,000 including VAT
Contract dates (estimated)
- 24 June 2026 to 23 June 2029
- Possible extension to 23 June 2031
- 5 years
Description of possible extension:
Havebury Housing Partnership will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
CPV classifications
- 66510000 - Insurance services
- 66513100 - Legal expenses insurance services
- 66515000 - Damage or loss insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
- 66518300 - Insurance claims adjustment services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Havebury Housing Partnership
Lot 2. Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Havebury Housing Partnership
Lot 3. Insurance and related services associated with Engineering Plant Inspection & Insurance for Havebury Housing Partnership
Lot 4. Insurance and related services associated with Cyber for Havebury Housing Partnership
Lot 5. Insurance and related services associated with Terrorism (Pool Re) for Havebury Housing Partnership
Lot 6. Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Havebury Housing Partnership
Lot 7. Insurance and related services associated with Directors and Officers' Liability for Havebury Housing Partnership
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 November 2025, 12:00am
Submission type
Tenders
Deadline for requests to participate
14 November 2025, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 June 2026
Award criteria
Lot 1. Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Havebury Housing Partnership
Lot 2. Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Havebury Housing Partnership
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Lot 3. Insurance and related services associated with Engineering Plant Inspection & Insurance for Havebury Housing Partnership
Lot 4. Insurance and related services associated with Cyber for Havebury Housing Partnership
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 50% |
Lot 5. Insurance and related services associated with Terrorism (Pool Re) for Havebury Housing Partnership
Lot 6. Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Havebury Housing Partnership
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Quality | Quality | 30% |
Lot 7. Insurance and related services associated with Directors and Officers' Liability for Havebury Housing Partnership
| Name | Type | Weighting |
|---|---|---|
| Price | Cost | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 60% Cost / 40% Quality.
Contracting authority
Havebury Housing Partnership
- Public Procurement Organisation Number: PHNV-3816-DVCM
Havebury House, Western Way
Bury St Edmunds
IP33 3SP
United Kingdom
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Gibbs Laidler Consulting LLP
Summary of their role in this procurement: Working on behalf of the contracting authority
- Public Procurement Organisation Number: PGJB-3773-RCMH
1 The Courtyard, Salters Heath Business Centre, Stennack Road
Sevenoaks
TN13 2BL
United Kingdom
Region: UKJ46 - West Kent