Scope
Reference
TFW0861.00
Description
The Authority wishes to procure Software as a Services (SaaS) licenses for preferably a suitable Off the Shelf (OTS) solution for middleware, implementation services including training and ongoing software maintenance and support.TfW are looking to replace their pay rule calculation system. This is a system that takes a daily import from a rostering system, calculates employee hours according to present pay rules and then allows payroll staff to adjust any employee's timesheet where necessary.
Contract 1. Pay Rule Calculator
Supplier
Contract value
- £674,000 excluding VAT
- £808,800 including VAT
Above the relevant threshold
Award decision date
12 September 2025
Date assessment summaries were sent to tenderers
12 September 2025
Standstill period
- End: 28 October 2025
- 8 working days
Earliest date the contract will be signed
28 October 2025
Contract dates (estimated)
- 1 November 2025 to 10 October 2030
- Possible extension to 10 October 2032
- 6 years, 11 months, 10 days
Description of possible extension:
optional 2 years extension periods
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
Contract locations
- UKL - Wales
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
UKG
- Public Procurement Organisation Number: PCHR-8167-YXTW
The Capitol Building
Bracknell
RG12 8FZ
United Kingdom
Email: jodie.dyer@tfw.wales
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Pay Rule Calculator
Contracting authority
Transport for Wales Rail Limited (Utility Buyer)
- Public Procurement Organisation Number: PVJP-5451-JYWQ
3 Llys Cadwyn
Pontypridd
cf37 4th
United Kingdom
Contact name: Jodie Dyer
Telephone: +447788291352
Email: jodie.dyer@tfw.wales
Website: http://www.tfwrail.wales
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales