Scope
Reference
PP-10174
Description
Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings.
The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the 'Contracting Authority' under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted.
This requirement is for a new single supplier framework agreement for Washroom Services which is expected to be used primarily by education establishments listed in Attachment 3 (subject to change). Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Washroom Services and other frameworks on offer.
The Framework will act as a single closed framework, with a single Supplier appointed, for a duration of 3 years, with the option to extend by 1 further year.
The estimated full Framework Agreement value of £1,500,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed - but has however been incorporated within a range of £1,500,000 to £3,000,000 for the duration of the Framework Agreement, EX VAT.
The Framework shall be a single supplier framework.
The Supplier that is appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded.
The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies)
Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.
Schools in England https://www.gov.uk/find-school-in-england
Academies http://www.education.gov.uk/schools/performance
Universities and Colleges http://unistats.direct.gov.uk/institutions/
Commercial tool
Establishes a framework
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Option to extend for further one-year period at the discretion of the Client
Main procurement category
Services
CPV classifications
- 90524000 - Medical waste services
- 98341130 - Janitorial services
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
2.5%
Framework operation description
This is a single supplier framework, services will be called off directly to the successful supplier (without competition).
Prices are determined by the Attachment 4 Commercial Offer Form that will have been completed by the successful supplier during the tender process.
The Attachment 4 details each category of service, and individual prices broken down further within. These are the financial offering to the client that must be honoured during the framework term, prices cannot exceed these.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies)
Submission
Enquiry deadline
17 November 2025, 5:00pm
Tender submission deadline
26 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 70% of overall score Price Assessment: 30% of overall score |
Price |
Weighting description
Quality Assessment: 70% of overall score
Price Assessment: 30% of overall score
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
HORNCHURCH ACADEMY TRUST
- Companies House: 10760863
Whybridge Junior School Blacksmiths Lane
Essex
RM13 7AH
United Kingdom
Region: UKI52 - Barking & Dagenham and Havering
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly