Scope
Reference
CA16616
Description
Portico Academy Trust invites tenders from professional cleaning contractors for the provision of daily cleaning services across its five primary and nursery school sites in Essex. The successful partner must deliver consistent, high-quality standards and take pride in maintaining safe, hygienic environments for young learners and staff.
Strong client relationship skills are essential - contractors must be responsive, be articulate, be communicative, and be committed to collaborative working within all of the schools.
? Scope: Daily cleaning across five primary and nursery school sites
? Contract Start Date: 28th March 2026
Suppliers will be assessed against the specific objectives of the new contract through the following stages:
• Selection and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
• Presentation of Proposal to the Trust (Authority)
• Reference Checking
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 March 2026 to 27 March 2029
- Possible extension to 27 March 2031
- 5 years
Description of possible extension:
Maximum 2 extensions of 12 months per extension.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 November 2025, 12:00pm
Tender submission deadline
5 December 2025, 9:30am
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60.0% |
| Cost | Cost |
Cost | 30.0% |
| Contract Compliance | Contract Compliance |
Quality | 10.0% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Portico Academy Trust
- Public Procurement Organisation Number: PNGH-4222-GTWP
59 Ronald Hill Grove
Leigh on Sea
SS9 2JB
United Kingdom
Telephone: 01702 987890
Region: UKH31 - Southend-on-Sea
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)