Scope
Reference
RMandC/2025/WWP/499
Description
There are four schools in this West Walthamstow Partnership: Willowfield School, Kelmscott School, Stoneydown Park Primary School and Coppermill Primary School. You will be bidding for the schools as individual Lots and the schools will be selecting the same cleaning contractor (with individual contracts) from the four companies at the final
presentation. Contract start date for all schools will be 1st July 2026.
Total value (estimated)
- £4 excluding VAT
- £4 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI53 - Redbridge and Waltham Forest
Lot constraints
Maximum number of lots a supplier can bid for: 3
Maximum number of lots a supplier can be awarded: 3
Description of how multiple lots may be awarded:
You will be bidding for the schools as individual Lots and the schools will be selecting the same cleaning contractor (with individual contracts) from the four companies at the final presentation.
Lot 1. Willowfield School
Description
WWP - Willowfield School
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Kelmscott School
Description
WWP - Kelmscott School
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Stoneydown Park Primary School
Description
WWP - Stoneydown Park Primary School
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Coppermill Primary School
Description
WWP - Coppermill Primary School
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Willowfield School
Lot 2. Kelmscott School
Lot 3. Stoneydown Park Primary School
Lot 4. Coppermill Primary School
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 December 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
1 December 2025, 1:00pm
Submission address and any special instructions
Follow instructions in the Part 1 Document. You can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the schools and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 February 2026
Award criteria
Lot 1. Willowfield School
Lot 3. Stoneydown Park Primary School
Lot 4. Coppermill Primary School
| Name | Description | Type |
|---|---|---|
| Scoring Example | The Selection Question response will be scored using the scoring example attached. |
Quality |
Weighting description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Lot 2. Kelmscott School
| Name | Description | Type |
|---|---|---|
| Scoring Example | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the Partnership will invite up to six companies achieving the pass mark to be selected for the ITT stage (you may achieve the pass mark but not be selected for the ITT stage), provided at least six suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616206
1) WWP SQ Document Cleaning Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616207
2) WWP SQ Document Cleaning Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616208
3) WWP SQ Scoring Example
Contracting authority
Willowfield School (RM&C)
- Public Procurement Organisation Number: PHDG-4129-CNVH
209 Blackhorse Road, Walthamstow
London
E17 6ND
United Kingdom
Region: UKI53 - Redbridge and Waltham Forest
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts.
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reding
RG8 0JJ
United Kingdom
Contact name: David Allen
Telephone: +44 7786312805
Email: David.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire