Section one: Contracting authority/entity
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Support and maintenance of Sophos Central for Endpoint
Reference number
DN716957
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Support and maintenance of Sophos Central for Endpoint
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £269,828.75
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
Support and maintenance of Sophos Central for Endpoint
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Under the existing contract, the intention is to upgrade the license from Sophos EDR to Sophos XDR. There are compatibility and efficiency reasons for maintaining this current contract and upgrading as described, which has the effect of the Council no longer requiring an alternative contract for an anti-malware solution. EDR is designed to monitor, detect and respond to advanced threats and security incidents on endpoints. XDR builds on this by analysing data across multiple attack surfaces,integrating data from endpoints, servers, cloud, network and other sources along with the inclusion of the ability to isolate endpoints.
As part of our existing M365 E3 licenses we are entitled to use Defender for Endpoint P1 which can be configured to work passively as a backup to Sophos reaffirming our defence in depth approach. Sophos XDR is an additional £93,217.50 to upgrade for the remaining 4 years. This makes the new total for this contract £269,828.75 (from £176,611.25 original value).
Please note that the Council is observing a 10 day standstill period which will conclude on 27 October 2025 at midnight. The contract end date remains the same at 25/03/2029.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 October 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Phoenix Software Limited
Blenheim House York Road, Pocklington
York
YO42 1NS
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £269,828.75
Section six. Complementary information
six.3) Additional information
Please note, original contract value was £176,611.25 and new total will be £269,828.75.
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom