Scope
Reference
DN794137
Description
The University is seeking establish an internal framework of suitably experienced supplier/s to deliver General Consultancy Services to the Estates Director and the Estates Team.
Lot 1 Building Services Engineering (M&E)
Lot 2 Civil / Structural Engineer
Lot 3 Condition Surveys
Lot 4 Fire Strategy Consultant
Lot 5 Legal / Lease Estates Advice and Support
Lot 6 Lift Consultancy Engineer
Lot 7 Project Manager
Lot 8 FM Consultancy Support
Historically, these services have been procured on a project-by-project basis, either by direct appointment or on via a quotation or tender process, depending on the value of the individual project
The framework will allow for full flexibility of supplier appointment throughout the framework duration. This will include:
• Direct award to any successful supplier on the relevant lot,
• Further Competition or Quotation process involving all suppliers on the lot,
• Further Competition or Quotation involving a selection of suppliers on the lot.
There will be no guarantee of contract value for any supplier appointed to the framework. However, estimated values for each discipline are provided in the Lots section below.
Full specification scope details can be found in the tender documents
Commercial tool
Establishes a framework
Total value (estimated)
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- 4 years
Main procurement category
Services
CPV classifications
- 71315200 - Building consultancy services
Contract locations
- UKI - London
Lot 1. Building Services Engineering (M&E)
Description
To provide Building Services Engineering (M&E) Consultancy Support to the Estates Director and Estates Team, covering all UoW Campuses.
Lot value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Civil / Structural Engineer
Description
To provide Civil / Structural Engineering Consultancy Support to the Estates Director and Estates Team, covering all UoW Campuses.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Condition Surveys
Description
To complete Condition Surveys and provide detailed reports to the Estates Director and Estates Team, covering all UoW Campuses.
Lot value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Fire Strategy Consultant
Description
To provide Fire Strategy Consultancy Support to the Estates Director and Estates Team, covering all UoW Campuses. Delivery of advice and support to be to industry standards and consistent with appropriate skills and experience.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Legal / Lease Estates Advice and Support
Description
To provide Estates Portfolio Consultancy Support to the Estates Director and Estates Teama, covering all UoW Campuses.
Delivery of advice and support to be to industry standards and consistent with appropriate skills and experience.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Lift Consultancy Engineer
Description
To provide Lift Engineering Consultancy Support to the Estates Director and Estates Team, covering all UoW Campuses.
Delivery of advice and support to be to industry standards and consistent with appropriate skills and experience.
Supplier to be fully conversant with BSEN 81.80
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Project Manager
Description
To provide Project Management Support to the Estates Director and Estates Team, covering all UoW Campuses.
Delivery of advice and support to be to industry standards and consistent with appropriate skills and experience.
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. FM Consultancy Support
Description
To provide General FM Consultancy Support to the Estates Director and Estates Team, covering all UoW Campuses.
Delivery of advice and support to be to industry standards and consistent with appropriate skills and experience.
The support could cover all FM functions and services and providers may be specialist in particular areas or may have the ability to provide support of all of the following:
• Catering Services
• Cleaning Services
• Grounds Maintenance Services
• Planned and Responsive Maintenance Services
• Security Services
• Any other General Facilities Management Services
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will allow for full flexibility of supplier appointment throughout the framework duration. This will include:
• Direct award to any successful supplier on the relevant lot,
• Further Competition or Quotation process involving all suppliers on the lot,
• Further Competition or Quotation involving a selection of suppliers on the lot.
Pricing for projects will be in line with tender responses. Approach to pricing is an evaluation criteria
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Building Services Engineering (M&E)
Lot 2. Civil / Structural Engineer
Lot 3. Condition Surveys
Lot 4. Fire Strategy Consultant
Lot 5. Legal / Lease Estates Advice and Support
Lot 6. Lift Consultancy Engineer
Lot 7. Project Manager
Lot 8. FM Consultancy Support
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 November 2025, 5:00pm
Tender submission deadline
20 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality Criteria 1. Experience of successful delivery of similar projects (35%) 2. Response times to quotation requests (10%) 3. Added Value, Innovation and Flexibility (15%) |
Quality | 60% |
| Commercial | Commercial Criteria 1. Pricing Schedule (30%) 2. Approach to Future Pricing (10%) |
Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Localised engagement and low value expenditure
Contracting authority
THE UNIVERSITY OF WESTMINSTER
- Companies House: 00977818
- Public Procurement Organisation Number: PZDG-5552-BTGG
309 Regent Street
London
W1B 2HW
United Kingdom
Email: phelpss@westminster.ac.uk
Website: http://www.westminster.ac.uk/
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government