Scope
Reference
MDP-EVAL-2025
Description
The Royal Air Force Museum seeks to appoint an experienced Evaluation Consultant to deliver the summative evaluation for the Inspiring Everyone: RAF Museum Midlands Development Programme, supported by the National Lottery Heritage Fund. The consultant will design and implement an evaluation framework, provide staff and volunteer training, and produce reports in 2027 and 2028 to assess outcomes across capital and activity strands.
The work will use mixed-method approaches (quantitative and qualitative) to measure impact, assess audience outcomes, and capture lessons learned to inform future strategic and learning activity.
The contract value is capped at £45,000 (excluding VAT), and the Inspiring Everyone: RAF Museum Midlands Development Programme delivery period will run from May 2025 to December 2028.
Total value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 15 December 2025 to 31 October 2028
- Possible extension to 31 December 2028
- 3 years, 17 days
Description of possible extension:
Contract may be extended if there is a delay to completion of the MDP activity being evaluated.
Main procurement category
Services
CPV classifications
- 79419000 - Evaluation consultancy services
- 92521100 - Museum-exhibition services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
Bidders must demonstrate experience in evaluating heritage, cultural, or community engagement programmes.
The appointed consultant must have the capacity to deliver mixed-method evaluation (qualitative and quantitative), work collaboratively with museum teams, and produce reports compliant with National Lottery Heritage Fund (NLHF) standards.
The contract will be managed in English and all outputs must be submitted in English.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 October 2025, 5:00pm
Tender submission deadline
10 November 2025, 9:00am
Submission address and any special instructions
Tender submissions must be submitted electronically by email to tender.submissions@rafmuseum.org quoting reference MDP-EVAL-2025 or via Find-a-tender portal (if possible)
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Methodology, Programme and Team | Question 2 or 3. All questions to be answered in no more than 10 sides of A4. Please describe your proposed methodology, programme, and team structure for the delivery of this project including CV's... |
Quality | 30% |
| Price | Price (excluding VAT) should include the completion of all work requested in the detailed brief attached (Document 1) including preparation of methodology, training of staff and volunteers, carrying... |
Price | 30% |
| Skills and Social Value | Question 1 or 3. All questions to be answered in no more than 10 sides of A4. Please provide evidence demonstrating how your organisation meets the skills and social value requirements outlined in... |
Quality | 20% |
| Relevant Experience | Question 3 or 3. All questions to be answered in no more than 10 sides of A4. Please provide evidence of two similar projects your organisation has delivered, including (but not limited to): o Client... |
Quality | 20% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Doc 1 - MDP-EVAL-2025 Invitation to Tender for Evaluation Consultant.pdf
Invitation to tender for evaluation consultant for the Inspiring Everyone: RAF Museum Midlands Development Programme. Document includes background, requirements, tender process and tender timescales.
Doc 2 - NL-22-00006_Activity_Plan_08.11.24.pdf
Document 2 - Inspiring Everyone: RAF Museum Midlands Development Programme Activity Plan. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Doc 3 - NL-22-00006_Action_Plan_08.11.24.xlsx
Document 3 - Inspiring Everyone: RAF Museum Midlands Development Programme Action Plan. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Doc 4 - RAFMM R2 Application Form 11.11.24.pdf
Document 4 - Inspiring Everyone: RAF Museum Midlands Development Programme Application Form to NLHF for delivery phase. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Doc 5 - NL-22-00006_Visitor_Research_Baseline_Report_04.22.pdf
Document 5 - RAF Museum baseline visitor research report. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Doc 6 - NL-22-00006_Audience_Development Strategy_08.11.24.pdf
Document 6 - RAF Museum audience development strategy. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Doc 7 - NL-22-00006_Comms_and_Marketing_Plan_08.11.24.pdf
Document 7 - RAF Museum comms and marketing plan. To assist with understanding requirements set out in Document 1 - Invitation to Tender.
Contracting authority
ROYAL AIR FORCE MUSEUM
- Companies House: RC000922
- Public Procurement Organisation Number: PNGB-4829-LDNT
Grahame Park Way
London
NW9 5LL
United Kingdom
Email: Tender.returns@rafmuseum.org
Region: UKI71 - Barnet
Organisation type: Public authority - central government