Scope
Reference
CPG-12368-2025
Description
Foreign, Commonwealth and Development Office (FCDO) though a competitive tender process (Open Procedure under Procurement Act 2023) intends to identify a competent supplier(s) for Heating Ventilation Air-Conditioning (HVAC) Semi-Comprehensive Maintenance Programme for British High Commission (BHC) in New Delhi and British Deputy High Commission (BDHC) offices in India (various locations). This Project requires suppliers to maintain the HVAC equipment (various brands) installed at various offices to maintain like chillers plants, cooling towers, air-cooled chillers, AHU, FCU, split AC, and VRV units, Boilers, PHE, Softener, Motors and Pumps etc.
The contract will be initially for a period of Three years, starting from 1st April 2026 till 31st March 2029, with a provision to further extension for 24 months subject to satisfactory performance by selected supplier and continuous business requirement at BHC/BDHCs.
We would like to engage in a discussion with potential supplier organisations, who will be interested to bid for this assignment and deliver services. An Early Market engagement is being planned on 30th of October 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers (participants at the event), which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines.
Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/0CBND08TQ8
Total value (estimated)
- £1,527,356 excluding VAT
- £1,861,837 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Main procurement category
Services
CPV classifications
- 50310000 - Maintenance and repair of office machinery
- 42512300 - HVAC packages
- 45331000 - Heating, ventilation and air-conditioning installation work
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 45331200 - Ventilation and air-conditioning installation work
Contract locations
- IN - India
Engagement
Engagement deadline
30 October 2025
Engagement process description
Early Market engagement is being planned on 30th of October 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines.
Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/0CBND08TQ8
A joining link to this virtual market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us by 28th of October 2025.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
28 November 2025
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: Bidisha Chaliha
Telephone: +919650111812
Email: SouthAsia.Procurement@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government