Scope
Description
This notice is to assess the interest and capability of the SME market to deliver general building maintenance works across a collaborative multi authority framework.
Monmouthshire County Council are proposing the establishment of a collaborative multi‑lot framework agreement to deliver general building maintenance and repair works to the non-domestic property portfolios across 5 authorities. The framework will cover multiple disciplines to include; general building works, electrical and mechanical works, fire & security, external groundworks, roofing and emergency call outs. The framework is to be delivered under geographically defined lots on behalf of the following Authorities: Monmouth, Torfaen, Blaenau Gwent, Cardiff and the Vale of Glamorgan.
It is anticipated that the framework start date will be 1st July 2026 for a period of 3 years with a further 1 year extension (A maximum total of 4 years). The anticipated value of the overall framework is circa £230 million over the full 4 year term.
It is anticipated that the framework lotting structure will be as follows:
Lot 1 (Monmouth) General Building.
Lot 2 (Monmouth) Electrical Maintenance.
Lot 3 (Blaenau Gwent) General Building.
Lot 4 (Blaenau Gwent) Electrical Maintenance.
Lot 5 (Torfaen) General Building.
Lot 6 (Torfaen) Electrical Maintenance.
Lot 7 (Cardiff) Electrical & Mechanical.
Lot 8 (Cardiff) General Building.
Lot 9 (Cardiff) External Works.
Lot 10 (Cardiff) Fire & Security.
Lot 11 (Cardiff) Roofing.
Lot 12 (Cardiff) Emergency Call Out.
Lot 13 (Vale of Glam) Electrical & Mechanical.
Lot 14 (Vale of Glam) General Building.
Lot 15 (Vale of Glam) External Works.
Lot 16 (Vale of Glam) Fire & Security.
Lot 17 (Vale of Glam) Roofing.
Lot 18 (Vale of Glam) Emergency Call Outs.
A complete lot specification list can be found on the Documents section of Proactis under reference ERFX1000053 Prior Information Notice: General Building Maintenance Framework.
Please ensure that you have a Proactis account that displays opportunities from Monmouth. The following link has been provided. www.proactisplaza.com/SupplierPortal
The Authorities are looking to engage SME's in regard to this framework, and to understand the barriers and support needed for SME's to bid for the lots.
Please complete the questionnaire using the link provided by Monday 20th October 2025
We anticipate 2 further market engagement sessions to be arranged once the questionnaire results are complete. The dates for the sessions will be notified via Proactis and are anticipated to run late October 2025
Commercial tool
Establishes a framework
Total value (estimated)
- £230,000,000 excluding VAT
- £276,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2030
- 4 years
Main procurement category
Works
CPV classifications
- 45400000 - Building completion work
- 45112100 - Trench-digging work
- 45112400 - Excavating work
- 45113000 - Siteworks
- 45214200 - Construction work for school buildings
- 45311000 - Electrical wiring and fitting work
- 45312000 - Alarm system and antenna installation work
- 45321000 - Thermal insulation work
- 45324000 - Plasterboard works
- 45330000 - Plumbing and sanitary works
- 45340000 - Fencing, railing and safety equipment installation work
- 45351000 - Mechanical engineering installation works
- 45111100 - Demolition work
- 45111200 - Site preparation and clearance work
- 45261900 - Roof repair and maintenance work
- 45315100 - Electrical engineering installation works
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL16 - Gwent Valleys
Engagement
Engagement deadline
21 October 2025
Engagement process description
We require the completion of the questionnaire to assess the capacity and interest in the market. This will determine the appetite in the market for 2 further market engagement sessions either by Teams or Face to Face engagement, The dates will be announce via Proactis (please ensure that you have access to the Proactis portal).
Please complete the questionnaire by 20th October 2025. using the following link.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
5 January 2026
Contracting authorities
Monmouthshire County Council
- Public Procurement Organisation Number: PMQT-2889-YGXR
County Hall
Usk
NP15 1GA
United Kingdom
Contact name: Alex Tombs
Email: ArdalProcurement@cardiff.gov.uk
Website: http://www.monmouthshire.gov.uk
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall, Atlantic Wharf
Cardiff
cf104uw
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Torfaen County Borough Council
- Public Procurement Organisation Number: PDNG-5431-HGYV
Civic Centre
Pontypool
NP4 4SA
United Kingdom
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices, Holton Road
Barry
CF63 4RU
United Kingdom
Contact name: Alex Tombs
Email: ArdalProcurement@cardifff.gov.uk
Website: https://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Blaenau Gwent County Borough Council
- Public Procurement Organisation Number: PDMD-4229-TQWR
General Offices, Steelworks Road
Ebbw Vale
NP23 6DN
United Kingdom
Contact name: Alex Tombs
Email: ArdalProcurement@cardifff.gov.uk
Website: https://www.blaenau-gwent.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales