Scope
Reference
250018
Description
The University invites tenders from competent providers of Grounds Maintenance Services. The service will include grass cutting, hedge clipping, shrub pruning, trimming back ivy/ creepers, weed and moss control, and leaf and litter clearance across multiple areas including student and staff accommodation.
The service will be carried out in a manner that is in accordance with good practice in the Grounds Maintenance Service Industry.
Contract 1. 250018 - Contract for the Provision of Grounds Maintenance Services
Supplier
Contract value
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Date signed
1 October 2025
Contract dates
- 1 October 2025 to 30 September 2026
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
Subject to satisfactory annual review, with the option to extend the contract by up to a further 48 months.
This option to extend shall be entirely at the discretion of Queen's and shall be subject to satisfactory review of performance.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The University may require additional one-off services such as storm damage clearance or event-related support. Option to extend the contract by up to a further 48 months.
CPV classifications
- 77314000 - Grounds maintenance services
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Grass cutting - times and heights | > 90% of grass cut to a satisfactory height or number of cuts |
12 months |
| Shrub and Hedge Maintenance | > 90% of shrub pruning and hedge cutting to within an acceptable standard |
12 months |
| Weed control | > 90% of all weeds controlled over the site |
12 months |
| Removal of all cuttings | > 90% of all cuttings removed from all sites for recycling |
12 months |
| Litter and Leaf clearance | > 90% of all Litter and leaf clearance to an acceptable manner from all sites for recycling. |
12 months |
| Call out response times | > 90% of all call outs responded to within time frame |
12 months |
| Staff identification and reporting | > 90% of time staff reporting to the Treehouse reception and all staff identifiable by uniform |
12 months |
| Health and safety - accidents or near misses, chemical spillages | No accidents or near misses reported; Health and Safety robustly managed |
12 months |
| Contract management and administration | > 90% of all complaints dealt with promptly and accurately and invoices correct |
12 months |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Dalzell Landscape Company Ltd
- Companies House: NI039448
190 Church Road
Holywood
BT18 9RN
United Kingdom
Telephone: 07702222614
Email: info@dalzell-landscape.co.uk
Region: UKN09 - Ards and North Down
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. 250018 - Contract for the Provision of Grounds Maintenance Services
Contracting authority
Queen's University Belfast
- Charity Commission for Northern Ireland: 101788
University Rd
Belfast
BT7 1NN
United Kingdom
Contact name: Brooklyn Carville
Telephone: 02890972126
Email: procurement@qub.ac.uk
Website: http://www.qub.ac.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland