Scope
Reference
DN783428
Description
Cambridgeshire County Council (CCC), Peterborough City Council (PCC) and Cambridgeshire & Peterborough Integrated Care Board (ICB) have statutory requirement duties under various legislation to provide community equipment services for people with health and social care needs.
The Integrated Community Equipment Service (ICES) is central to the delivery of the prevention and wellbeing priorities of the council and its partners and is acknowledged as an essential element of service provision that helps to reduce, prevent and delay the need for long term care and support. With ever changing demands across health and social care, it is essential that this service embraces innovation and evolves to better meet the needs and demands of all its stakeholders.
The Commissioners are appointiing a provider to deliver an exemplary Integrated Community Equipment Service to the people paying council tax in Cambridgeshire and Peterborough and those who are registered with a GP that is part of the Cambridgeshire & Peterborough ICB.
Whilst Peterborough City Council and Cambridgeshire County Council are jointly procuring ICES for delivery throughout Peterborough and Cambridgeshire, the awarded supplier shall contract with Peterborough City Council, as the lead authority, on behalf of all authorities.
Direct award justification - Extreme and unavoidable urgency
From a procurement perspective the justification to direct award occurs when a contract cannot be awarded on the basis of a competitive tendering procedure because the services are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the Council and could not have been foreseen by the Council. The situation is considered so urgent that the Council cannot comply with the timescales required for a competitive tendering procedure (even the shortened timescales permitted for urgency), as there is a serious risk of failing to deliver a statutory service if alternative provisions are not implemented at pace.
Contract 1. Integrated Community Equipment Services
Supplier
Contract value
- £37,752,156 excluding VAT
- £45,302,588 including VAT
Above the relevant threshold
Date signed
28 July 2025
Contract dates
- 28 July 2025 to 27 July 2029
- 4 years
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Delivery of Outcomes | People report that the equipment they are provided with helps them to remain as independent as possible in the home of their choice |
3 months |
| Delivery of Outcomes | Prescribers report confidence in the Provider to deliver the outcomes as set out in the Service Specification (Section 2) |
12 months |
| Availability of Contract Stock Equipment | Key stock lines are in stock. "In stock" is defined as the number of items on the shelf is greater that the volume of orders received |
7 days |
| Specials | Returned specials that are suitable for re-issue will be recycled and made available to order from the web catalogue within 5 working days of their return to the warehouse |
1 months |
| Specials | Orders for new Specials will be placed with the supplier within 3 working days of receipt of the prescription from the Prescriber |
1 months |
| Specials | New Specials received into the warehouse will be delivered / installed to the person within 5 working days (unless an alternative delivery date has been requested by the person / Prescriber) |
|
| Activity Service Levels | In-time completion of deliveries (same day, next day and five day) |
1 months |
| Activity Service Levels | In-time completion of collections (next day and 5-day) |
1 months |
| Minor Adaptations | Minor adaptations completed within 10 working days of receipt of prescription (or site survey, if this is required) |
1 months |
| Recycling | Stock recycled and returned to shelf (by value) |
1 months |
| Changes to on-line catalogue & requisitioning system | Urgent change request implemented within two weeks of request |
|
| Changes to on-line catalogue & requisitioning system | Routine change request implemented within two months of request |
1 months |
| Other | Progress towards net carbon emissions in line with Commissioners' policies |
12 months |
Signed contract documents
PCC and Medequip Assistive Technology Limited d 280725 (1)_Redacted (1).pdf
Contract redacted due to commercial sensitivity
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Special regime
Light touch
Direct award justification
Extreme and unavoidable urgency
Justification to direct award occurs when a contract cannot be awarded on the basis of a competitive tendering procedure because the services are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the Council and could not have been foreseen by the Council. The situation is considered so urgent that the Council cannot comply with the timescales required for a competitive tendering procedure (even the shortened timescales permitted for urgency), as there is a serious risk of failing to deliver a statutory service if alternative provisions are not implemented at pace.
Supplier
MEDEQUIP ASSISTIVE TECHNOLOGY LIMITED
- Companies House: 04198824
- Public Procurement Organisation Number: PJPC-9373-BVJD
Unit 2 Summit Centre
West Drayton
UB7 0LJ
United Kingdom
Email: bd@medequip-uk.com
Website: https://www.medequip-uk.com/
Region: UKI74 - Harrow and Hillingdon
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Integrated Community Equipment Services
Contracting authorities
Peterborough City Council
- Public Procurement Organisation Number: PLXM-3229-WVQH
Sand Martin House
Peterborough
PE2 8TY
United Kingdom
Region: UKH11 - Peterborough
Organisation type: Public authority - sub-central government
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,
Alconbury Weald, Huntingdon
PE28 4YE
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
NHS CAMBRIDGESHIRE AND PETERBOROUGH INTEGRATED CARE BOARD
- NHS Organisation Data Service: 06H
- Public Procurement Organisation Number: PNJC-6453-ZWZN
Gemini House, 1 Bartholomews Walk
Ely
CB7 4EA
United Kingdom
Email: cpicb.procurement@nhs.net
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government