Scope
Reference
DN788936
Description
The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of Seasonal Entertainment at Medina Theatre, Newport, Isle of Wight. Medina Theatre is a community facility located in Newport, Isle of Wight. It is managed by the Authority's staff at Medina Leisure Centre, Newport, Isle of Wight. The theatre provides a facility for both community hires and in-house events. It has an auditorium seating up to 430 patrons (including 6 wheelchair spaces) and a separate licensed bar. The requirement is for a supplier to provide the annual Pantomime. This consists of between 10 and 14 performances between 18th December and 3rd January (dependant on the Isle of Wight's Christmas school holiday period). For full details of the specification requirements can be found in the Specification Document. The contract period is 2 January 2026 until 2 January 2029 with the option to extend for up to a further 2 years at the sole discretion of the Authority.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 January 2026 to 2 January 2029
- Possible extension to 2 January 2031
- 5 years, 1 day
Description of possible extension:
There is the option to extend for up to a further 2 years at the sole discretion of the Authority.
Main procurement category
Services
CPV classifications
- 92300000 - Entertainment services
Contract locations
- UKJ34 - Isle of Wight
Participation
Legal and financial capacity conditions of participation
As per tender pack
Technical ability conditions of participation
As per tender pack
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 November 2025, 2:00pm
Tender submission deadline
10 November 2025, 2:00pm
Submission address and any special instructions
Tenders should be submitted via the ProContract portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Proposed Production in 2026. | Proposed Production in 2026. |
Quality | 30.00% |
| Price 1 | Income Split for £0 - £30,000 per season, (value of ticket sales, including VAT) |
Price | 20.00% |
| Price 2 | Additional income split over £30,001 per season (value of ticket sales, including VAT) |
Price | 20.00% |
| Advertising and promotional activities. | Advertising and promotional activities. |
Quality | 20.00% |
| Ticket Price Structure and Range | Ticket Price Structure and Range |
Quality | 8.00% |
| Social Value | Social Value |
Quality | 1.00% |
| Climate Environment and UNESCO Biosphere Impact | Climate Environment and UNESCO Biosphere Impact |
Quality | 1.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Niche market
Documents
Associated tender documents
https://procontract.due-north.com
Tenders should be submitted via the ProContract portal
https://procontract.due-north.com
Search for DN774709
Contracting authority
Isle of Wight Council
- Public Procurement Organisation Number: PGYX-7387-YJXG
County Hall
Newport
PO30 1UD
United Kingdom
Contact name: Vanessa Squibb
Telephone: 01983821000
Email: vanessa.squibb@iow.gov.uk
Website: http://www.iow.gov.uk
Region: UKJ34 - Isle of Wight
Organisation type: Public authority - sub-central government