Scope
Reference
PP-10170
Description
Aletheia Academies Trust consists of sixteen academies including thirteen Primary schools, two Nurseries, and one All-Through School. With expansion on the horizon and their community growing, their student population of 4,600 pupils is projected to increase to over 8,000 by 2031 based on current and known growth plans. Alkerden Academy opened in September 2025. It is important that the Successful bidder is able to cope with the growth and support the Trust in a flexible manner.
There are currently approximately 136 devices across these 16 schools, 77 of which are expected to be mobilised in the first 12 months of the contract, largest number of mobilisations are expected to be in April 2026 and Summer 2026. Please refer to the Attachment 1b Hardware and Software Form for more information, including the range for other mobilisation dates. This is subject to change and a final version will be provided at ITT stage.
Some schools will be looking to reduce and streamline their volume of devices to make savings. However, the Authority will be growing as a trust steadily, over the course of the contract term, which has been taken into consideration for the value of the contract.
The Authority are not looking for a co-terminus end date for all devices across schools when they are mobilised under this contract, but instead intend to create groups of schools, each group with a firm contract end date. This will allow for an organised and simplified approach to renewals going forward. A suggested timeline and grouping list has been provided as part of the ITT pack which can be located in Attachment 1b HW & SW Form (tab 3) and the Authority anticipates shortlisted bidders being open to this approach.
Please be aware that Knowle Academy (KNO) will own all of their devices by the end of the contract date, therefore they require a "support, maintenance and toner" contract only.
The Contract period will be for 5 years initially with the option to extend for two further one-year periods.
Total value (estimated)
- £8,400,000 excluding VAT
- £10,080,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 May 2026 to 3 May 2031
- Possible extension to 3 May 2033
- 7 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 79800000 - Printing and related services
Contract locations
- UKJ4 - Kent
Submission
Enquiry deadline
27 October 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
7 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
Contracting authority
ALETHEIA ACADEMIES TRUST
- Companies House: 07801612
Saint George's Church Of England School
Gravesend
DA11 7LS
United Kingdom
Region: UKJ43 - Kent Thames Gateway
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly