Scope
Reference
WS2679301535
Description
This requirement is for the provision of catering, hub and hospitality services across TfL's four Head Office locations. Palestra, Pier Walk, Endeavour Square, and Ashfield House. This requirement is to maintain continuity of service while TfL undertakes a full procurement process for a future consolidated catering contract.
Contract 1. TfL Head Office Catering 2025-26
Supplier
Contract value
- £1,551,420 excluding VAT
- £1,861,704 including VAT
Above the relevant threshold
Earliest date the contract will be signed
15 November 2025
Contract dates (estimated)
- 10 December 2025 to 31 August 2026
- 8 months, 22 days
Main procurement category
Services
CPV classifications
- 55500000 - Canteen and catering services
Contract locations
- UKI - London
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The intention is to make a direct award for the provision of interim catering services under Section 41 of the Procurement Act 2023, supported by the justification outlined in Schedule 5, Paragraph 7 - Continuation of Existing Services. This interim arrangement is necessary while the new tendering activity is completed. The decision is based on the rationale that switching suppliers at this stage would result in disproportionate technical difficulties and incompatibilities, thereby meeting the criteria for direct award under the Act.
Particularly due to:
Existing supplier infrastructure that is tailored to TfL head office sites.
Integrated delivery processes and contractual arrangements already in place.
The need to ensure uninterrupted service continuity during high-demand operational periods.
Supplier
GRAYSONS HOSPITALITY LIMITED
- Companies House: 07403174
- Public Procurement Organisation Number: PQNL-4371-MYRY
Office 202, Floor 2, The Lighthouse, 1 Kings Cross Bridge
London
N1 9NW
United Kingdom
Email: michelle.nash@graysons.com
Website: https://graysons.com/
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. TfL Head Office Catering 2025-26
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government