Scope
Reference
APX002
Description
Apex Housing are seeking to appoint a suitable Supplier of Natural Gas
Scope of Services and Specification Summary:
• The requirement has been divided into 2 regional lots based on supply areas. (Lot 1 - Phoenix network area & Lot 2 - Firmus network area).
• Tenderers may bid for one or all lots and tenderers may be successful for one or all lots.
• We wish to enter into a 12-month variable contract, anticipated to commence on 1st December 2025.
• Only natural gas suppliers licensed by the Northern Ireland Utility Regulator are eligible to make submissions under this tender.
• Information on gas consumption and the number of sites has been provided by the Association within the Tender package. However, information may be subject to minor changes and consumption may vary.
• Additional sites may be added to any contracts during the contract term.
• Prices should be all inclusive with the exception of VAT, which will be added at a rate of 5%.
• Group billing must be provided along with an online billing facility / customer portal.
• Payments from the Association are expected to be via Direct Debit with terms to be agreed.
The contract will be procured in accordance with the Open Procedure as set out at Regulation 20(2(a)) of The Procurement Act 2023 (the Act or PA23).
Nothing stated in this ITT or during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.
The Association reserves the right to not award to the lowest or any tender or to discontinue this Procurement Competition at any time.
Apex have considered the use of Lots for this contract and have identified 2 suitable Lots.
Total value (estimated)
- £1,221,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2026
- 1 year
Main procurement category
Goods
CPV classifications
- 09123000 - Natural gas
Lot 1. Phoenix Network Area
Description
Phoenix Network Area for gas supply
Lot value (estimated)
- £69,600 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Firmus Network Area
Description
Firmus Network Area for gas supply
Lot value (estimated)
- £1,152,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Phoenix Network Area
Lot 2. Firmus Network Area
Only natural gas suppliers licensed by the Northern Ireland Utility Regulator are eligible to make submissions under this tender
Submission
Enquiry deadline
28 October 2025, 11:59pm
Tender submission deadline
4 November 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Tender Evaluation Sum | Price | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Contracting authority
Apex Housing Association
- Companies House: NP000125
10 Butcher St
Derry / Londonderry
BT48 6HL
United Kingdom
Email: procurement@apex.org.uk
Region: UKN0A - Derry City and Strabane
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland