Scope
Description
This ITP is for the Supply and Distribution/Services of/for Alcohol - Wine, Beer (Draught & Packaged), Spirits, Soft Drinks, and Cask Ale Products.
The requirement is split between hospitality and the Thomas Guy Club, further details of which are contained in the tender documents.
Total value (estimated)
- £419,135 excluding VAT
- £502,965 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 6 April 2029
- Possible extension to 6 April 2031
- 5 years, 1 day
Description of possible extension:
3 year minimum term with 2 year optional extension period
Options
The right to additional purchases while the contract is valid.
Prior notification required before any additional products added to contract
Main procurement category
Goods
CPV classifications
- 15900000 - Beverages, tobacco and related products
- 15961000 - Beer
- 15930000 - Wines
- 15982000 - Soft drinks
- 15941000 - Cider
Contract locations
- UKI - London
- UKI44 - Lewisham and Southwark
- UKI45 - Lambeth
Lot constraints
Description of how multiple lots may be awarded:
N/A
Lot 1. Wine
Description
Wine products
Lot value (estimated)
- £150,870 excluding VAT
- £181,045 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Beers, Spirits, Soft Drinks
Description
Beers, Spirits, Soft Drinks products
Lot value (estimated)
- £250,620 excluding VAT
- £300,745 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Cask Ale
Description
Cask Ale products
Lot value (estimated)
- £17,645 excluding VAT
- £21,175 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Wine
Lot 2. Beers, Spirits, Soft Drinks
Lot 3. Cask Ale
See tender documents
Technical ability conditions of participation
Lot 1. Wine
Lot 2. Beers, Spirits, Soft Drinks
Lot 3. Cask Ale
See tender documents
Particular suitability
Lot 1. Wine
Lot 2. Beers, Spirits, Soft Drinks
Lot 3. Cask Ale
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 October 2025, 4:00pm
Submission type
Requests to participate
Deadline for requests to participate
4 November 2025, 10:30am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. Wine
Lot 2. Beers, Spirits, Soft Drinks
Lot 3. Cask Ale
Minimum 1 suppliers per lot
Award decision date (estimated)
23 February 2026
Award criteria
Lot 1. Wine
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Delivery & Service | Quality | 20.00% |
| Sampling | Quality | 10.00% |
| Product Range | Quality | 5.00% |
| Social Value | Quality | 5.00% |
Lot 2. Beers, Spirits, Soft Drinks
Lot 3. Cask Ale
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65.00% |
| Delivery & Service | Quality | 20.00% |
| Social Value | Quality | 10.00% |
| Product Range | Quality | 5.00% |
Other information
Payment terms
via Avendra International e-Billing
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Participation Stage
Stage 2 - Inviting Initial Tenders Stage
Stage 3 - Inviting Final Tenders Stage
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Contracting authority
Guy's and St Thomas' NHS Foundation Trust
- Public Procurement Organisation Number: PDZC-6438-DGPX
Great Maze Pond
London
SE1 9RT
United Kingdom
Contact name: Hayden Ludford
Telephone: 07827498203
Email: ludford-hayden@avendra.com
Website: https://www.lpp.nhs.uk/
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - central government