Scope
Description
Whitley and Eggborough Community Primary School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.
Aims of the Service and Tender:
The key aims of the tender are to:
Provide a high standard of cleaning and Caretaking.
Deliver the cleaning services with consistency - good quality assurance systems in place.
Good communication at local and Operations Manager level with the school - two-way communication
Daily interaction with the School Business Manager
Develop an effective method of handing over any special needs and comments on a daily basis.
Cleaners and Caretaker to work the hours that best suit the needs of the site and maximise the work completed.
Training and development of the teams
Tender Schedule:
Issue of Invitation to Tender - Friday 10th October 2025
Bidding Companies to Visit Sites - Tuesday 21st October 2025
Clarification Deadline - Friday 24th October 2025
Clarification Return Deadline * - Wednesday 29th October 2025
Deadline for return of Tender Responses - Friday 5th December 2025 - 4:00pm
Presentation by shortlisted bidders - Tuesday 16th December 2025
Contract Awarded by - Thursday 18th December 2025
Mobilisation Meeting - February 2026 - tbc
Contract Commencement - 1st April 2026
Total value (estimated)
- £248,226.60 excluding VAT
- £297,871.92 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Possibility of year 4 and year 5 extensions.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKE2 - North Yorkshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 October 2025, 11:59pm
Tender submission deadline
5 December 2025, 11:59pm
Submission address and any special instructions
All submissions should be made via the Red Box Portal at www.redboxportal.com . This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be
resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.
No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.
No, We Transfer files will be accepted.
Please complete your intention to bid on the opportunity via the Red Box portal - https://www.redboxportal.com
.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 50% |
| Quality | Quality | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Whitley & Eggborough CP School
- UK Register of Learning Providers (UKPRN number): 121423
- Public Procurement Organisation Number: PDMZ-1272-PXBX
Learning Lane, Whitley
Goole
DN14 0WE
United Kingdom
Email: admin@redboxcs.com
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government