Scope
Reference
CPG-12344-2025
Description
The British High Commission Islamabad & British Deputy High Commission Karachi intends to engage a competent supplier through a competitive tender process for providing Cleaning & Janitorial Services at the British High Commission Islamabad, British Deputy High Commission Karachi, Pakistan.
The contract will become effective from 01st March 2026 and will be valid for 3 years. It will have the provision of 2 optional 12-month extensions, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi.
Suppliers/Bidders for this tender should be legally registered in Pakistan with relevant trade and government bodies to operate in Pakistan. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts.
Total value (estimated)
- £1,302,828 excluding VAT
- £1,537,337 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
The contract will become effective from 01st March 2026 and will be valid for 3 years. It will have the provision of 2 optional 12-month extensions, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi.
Main procurement category
Services
CPV classifications
- 98341110 - Housekeeping services
Contract locations
- PK - Pakistan
Participation
Legal and financial capacity conditions of participation
Suppliers/Bidders for this tender should be legally registered in Pakistan with relevant trade and government bodies to operate in Pakistan. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts.
Technical ability conditions of participation
Please refer the documentation in the Tender Pack
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 October 2025, 5:00pm
Tender submission deadline
10 November 2025, 5:30pm
Submission address and any special instructions
Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12344. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration.
Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 3 June 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Technical Weightage of this lot is alloted 60% to technical and 40% to commercial |
Quality | 60% |
| Commercial | Technical Weightage of this lot is alloted 60% to technical and 40% to commercial |
Price | 40% |
Other information
Payment terms
Payment will be made monthly in arrears on actuals against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant documents (if required). All payments will be electronically transferred to bank account against the services delivered.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: Sachin Khedekar
Telephone: +91 07042700834
Email: southasia.procurement@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government