Scope
Description
The provision of a security service of unarmed guards, with relevant training and experience, to control access to the British Embassy, Rome
Total value (estimated)
- £3,950,000 excluding VAT
- £4,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Two optional extensions of 12 months
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- IT - Italy
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
14 November 2025, 11:00am
Submission address and any special instructions
To participate and gain access to the Procurement documents, potential suppliers must access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link.
URL: https://fcdo.bravosolution.co.uk/web/login.html
If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration.
Registration takes approximately 5 minutes and is free of charge.
Two-Factor Authentication (2FA)
Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 70% |
| Commercial | Cost | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
FCDO intends to award a contract at the end of bid evaluation (stage 1) and conclude the Procurement Process without proceeding to Negotiation (Stage 2).
If FCDO, upon receipt and evaluation of the Tenders at Stage 1:
• is not able to identify the Potential Supplier which is the most advantageous; and/or
• determines that there is a requirement to negotiate on terms (for example to improve Tenders),
then FCDO reserves the ability to proceed to Stage 2.
Where FCDO determines that the Procurement Process should conclude at Stage 1, FCDO will proceed to the identification and provisional selection of the preferred supplier. In this scenario, FCDO will conclude the Procurement Process without progressing to Stage 2.
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Email: michael.clarke2@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government