Scope
Reference
T2526-050
Description
Introduction
The Lisburn Half Marathon Event is a road race programme consisting of three races: Half Marathon, 10K and Fun Run. The event will take place on 3rd Wednesday of June each year starting at 6.30pm and finishing at approximately 9.30pm. The awarded tenderer will be dedicated to the event on the evening from 4.00pm until the finish of the event. Set-up and take down times will vary across the Half Marathon site and will be confirmed at pre-event meetings.
Background
The event attracts over 5,000 participants for the three races. This is a community event using roads around central Lisburn and the surrounding area (see maps below), causing major traffic issues. We require a Traffic Management company to manage the roads as efficiently as possible, providing a safe environment for the runners whilst minimising traffic congestion.
Timeframes
Event date: 3rd Wednesday of June every year
Final Plans, Maps and junction details required by: 1st April each year, however there will be a requirement for draft versions at a multi-agency meeting in March each year. Details of which will be agreed upon award of contract.
Pre Contract Meetings and Location: To be agreed on award of contract.
Scope
The scope of the contract includes:
• Traffic Management for the Lisburn Half Marathon, 10K and Fun Run.
• Plans, Maps and Photographs of sites along the route.
• Road Closure notices
• Traffic Management infrastructure
• Provision of suitable staff levels
• Contract Management
Total value (estimated)
- £61,756 excluding VAT
- £74,107 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2027
- Possible extension to 1 February 2027
- 1 year, 1 day
Description of possible extension:
Option of 4 x 1 year extensions
Options
The right to additional purchases while the contract is valid.
Option of 4 x 1 year extensions
Main procurement category
Services
CPV classifications
- 63712700 - Traffic control services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 October 2025, 11:00am
Tender submission deadline
5 November 2025, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Contract delivery 70%
Cost 30%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Lisburn and Castlereagh City Council
- Public Procurement Organisation Number: PHHT-5875-NTNM
Lagan Valley Island
Lisburn
BT27 4RL
United Kingdom
Contact name: Vincent Copeland
Region: UKN0E - Lisburn and Castlereagh
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland