Scope
Reference
PGPHALMS/2026/01
Description
Prima Group wish to appoint an experienced contractor/s based within the Liverpool City Region Combined Authority area to undertake external communal area hard and soft landscape maintenance services to 67 properties and some public open spaces within the Liverpool City Region Combined Authority area
The Works comprise the routine maintenance of hard and soft landscaped areas as scheduled to each property/location at specified frequencies and as defined within the definition of terms which will vary depending upon the requirements at each property and open public spaces that are the responsibility of Prima Group to maintain.
Works will be undertaken in all areas within the boundaries of private properties and within the areas as outlined on the appropriate plan drawings for areas with open spaces, mixed Tenure and associated responsibilities
Total value (estimated)
- £316,400 excluding VAT
- £379,680 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 31 March 2028
- Possible extension to 29 March 2030
- 3 years, 11 months, 24 days
Description of possible extension:
Each lot will be let over a Two year term
Two (x2) one year extensions available based on levels of performance and customer satisfaction
Main procurement category
Services
CPV classifications
- 71421000 - Landscape gardening services
Contract locations
- UKD - North West (England)
Lot 1. North Sefton
Description
Hard & Soft Landscape Maintenance Services to 4 Properties
The Works comprise the routine maintenance of hard and soft landscaped areas as schedule to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property and open public spaces that are the responsibility of Prima Group to maintain.
Works will be undertaken in all areas within the boundaries of private properties and within the areas as outlined on the appropriate plan drawings for areas with open spaces, mixed Tenure and associated responsibilities
Lot value (estimated)
- £34,000 excluding VAT
- £40,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. South Sefton/Liverpool
Description
Hard & Soft Landscape Maintenance Services to 15 Properties
The Works comprise the routine maintenance of hard and soft landscaped areas as schedule to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property and open public spaces that are the responsibility of Prima Group to maintain.
Works will be undertaken in all areas within the boundaries of private properties and within the areas as outlined on the appropriate plan drawings for areas with open spaces, mixed Tenure and associated responsibilities
Lot value (estimated)
- £118,200 excluding VAT
- £141,840 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Liverpool/Knowsley
Description
Hard & Soft Landscape Maintenance Services to 40 Properties
The Works comprise the routine maintenance of hard and soft landscaped areas as scheduled to each property, at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property and open public spaces that are the responsibility of Prima Group to maintain.
Works will be undertaken in all areas within the boundaries of private properties and within the areas as outlined on the appropriate plan drawings for areas with open spaces, mixed Tenure and associated responsibilities
Lot value (estimated)
- £138,000 excluding VAT
- £165,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Wirral
Description
Hard & Soft Landscape Maintenance Services to 8 Properties
The Works comprise the routine maintenance of hard and soft landscaped areas as scheduled to each property, at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property and open public spaces that are the responsibility of Prima Group to maintain.
Works will be undertaken in all areas within the boundaries of private properties and within the areas as outlined on the appropriate plan drawings for areas with open spaces, mixed Tenure and associated responsibilities
Lot value (estimated)
- £26,200 excluding VAT
- £31,440 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. North Sefton
Lot 2. South Sefton/Liverpool
Lot 3. Liverpool/Knowsley
Lot 4. Wirral
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
30 October 2025, 5:00pm
Tender submission deadline
28 November 2025, 12:00pm
Submission address and any special instructions
The Deadline for the submission of sealed tender bids at Prima Group Head Office, 8 Columbus Quay, Riverside Drive, Liverpool L3 4DB, is 12 noon on Friday 28th November 2025.
Sealed bids will only be accepted in formal envelopes available from Prima Group. All submissions will be date and time stamped and any submissions received after the deadlines stated will not be accepted.
A full Tender pack can be collected from Prima Group Head Office at 8 Columbus Quay, Riverside Drive, Liverpool L3 4DB, by appointment only, with the Asset Manager, which can be arranged by contacting: insightandinnovation@primagroup.org.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
9 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 23 November 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
PRIMA Housing Group
- Companies House: 10606594
- Public Procurement Organisation Number: PWTJ-7219-BTNY
8 Columbus Quay
Liverpool
L3 4DB
United Kingdom
Telephone: +443333559000
Region: UKD72 - Liverpool
Organisation type: Public authority - sub-central government