- Scope of the procurement
- Lot 1. Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
- Lot 2. Specialist ergonomic desks including related services such as bespoke fitting and installation
- Lot 3. Specialist ergonomic workstation peripherals including related services such as installation and support
- Lot 4. Specialist ergonomic workstation accessories including related services such as installation and support
- Lot 5. Specialist headsets including ear pads and cushions
Section one: Contracting authority
one.1) Name and addresses
Social Security Scotland
3rd Floor, Agnes Husband House, 17 South Union Street
Dundee
DD1 4BF
Contact
Kyle Wands
kyle.wands@socialsecurity.gov.scot
Telephone
+44 1412425913
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://www.socialsecurity.gov.scot/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Office Equipment
Reference number
S/24/097
two.1.2) Main CPV code
- 30190000 - Various office equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Social Security Scotland provision for a Specialist Office Equipment contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.1) Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
Lot No
1
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39112000 - Chairs
- 39110000 - Seats, chairs and related products, and associated parts
- 39113000 - Miscellaneous seats and chairs
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Social Security Scotland offices in Dundee and Glasgow
two.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
Lot No
2
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 39121000 - Desks and tables
- 39121100 - Desks
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Social Security Scotland offices in Dundee and Glasgow
two.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist ergonomic workstation peripherals including related services such as installation and support
Lot No
3
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 31680000 - Electrical supplies and accessories
- 31681000 - Electrical accessories
- 30237410 - Computer mouse
- 30237460 - Computer keyboards
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Social Security Scotland offices in Dundee and Glasgow
two.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist ergonomic workstation accessories including related services such as installation and support
Lot No
4
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 30191000 - Office equipment except furniture
- 30197000 - Small office equipment
- 39113700 - Footrests
- 30237290 - Keyboard wrist rests
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Social Security Scotland offices in Dundee and Glasgow
two.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist headsets including ear pads and cushions
Lot No
5
two.2.2) Additional CPV code(s)
- 30190000 - Various office equipment and supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 32551300 - Telephone headsets
- 32342100 - Headphones
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Social Security Scotland offices in Dundee and Glasgow
two.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-015211
Section five. Award of contract
Lot No
1
Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 September 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Back Care Solutions Ltd
Club Street
Bamber Bridge
PR5 6FN
Telephone
+44 772330333
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
2
Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 September 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Back Care Solutions Ltd
Club Street
Bamber Bridge
PR5 6FN
Telephone
+44 772330333
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
3
Title
Specialist ergonomic workstation peripherals including related services such as installation and support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Banner Group Limited
1st Floor, 1 Europa Drive
Sheffield
S9 1XT
Telephone
+44 8455383311
Fax
+44 8443719435
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
4
Title
Specialist ergonomic workstation accessories including related services such as installation and support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Banner Group Limited
1st Floor, 1 Europa Drive
Sheffield
S9 1XT
Telephone
+44 8455383311
Fax
+44 8443719435
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
5
Title
Specialist headsets including ear pads and cushions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 September 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Back Care Solutions Ltd
Club Street
Bamber Bridge
PR5 6FN
Telephone
+44 1772330333
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section six. Complementary information
six.3) Additional information
The estimated maximum value is GBP 400,000 excluding VAT and is based on 4 years, if the extension period is used. The Contract has an initial term of 3 years with option to extend up to a maximum of 1 further year with a maximum Contract Term of 4 years. Please note that the full estimated maximum value of the contract is not guaranteed. As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.
(SC Ref:812292)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom