Scope
Reference
TD2296
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council.
Contract 1
Supplier
Contract value
- £922,298.18 excluding VAT
- £1,106,757.82 including VAT
Above the relevant threshold
Award decision date
7 October 2025
Date assessment summaries were sent to tenderers
7 October 2025
Standstill period
- End: 16 October 2025
- 8 working days
Earliest date the contract will be signed
17 October 2025
Contract dates (estimated)
- 5 January 2026 to 4 January 2028
- Possible extension to 4 January 2030
- 4 years
Description of possible extension:
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months)
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months).
CPV classifications
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
Contract locations
- UKF11 - Derby
Information about tenders
- 10 tenders received
- 8 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
DATAGRAPHIC LIMITED
- Companies House: 02913191
- Public Procurement Organisation Number: PLWB-8326-RGBL
Ireland Industrial Estate Adelphi Way
Chesterfield
S43 3LS
United Kingdom
Email: tenders@datagraphic.co.uk
Website: http://datagraphic.co.uk
Region: UKF12 - East Derbyshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government