Scope
Description
Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up.
Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product.
These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element.
We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff.
Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.
Total value (estimated)
- £0 excluding VAT
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
If the contract is performing well, then the contract extension option could be taken up.
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 42933000 - Vending machines
- 55000000 - Hotel, restaurant and retail trade services
Contract locations
- UKD72 - Liverpool
- UKI32 - Westminster
- UKI44 - Lewisham and Southwark
- UKK3 - Cornwall and Isles of Scilly
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 October 2025, 11:59pm
Tender submission deadline
3 November 2025, 12:00pm
Submission address and any special instructions
https://secure.marketdojo.com/signup
The invite code to use is 5CD7D4D494.
If you experience any difficulty in registering or participating, contact the HelpDojo live chat or procurement@tate.org.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Tenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown... |
Cost | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Sourcing-Dojo-Participants-Process-Guide.pdf
https://secure.marketdojo.com/signup
The invite code to use is 5CD7D4D494.
If you experience any difficulty in registering or participating, contact the HelpDojo live chat or procurement@tate.org.uk
Sourcing-Dojo-Participants-Flow-Chart.pdf
Contracting authority
Tate
- Public Procurement Organisation Number: PVXL-7942-GJXJ
Tate, Millbank
London
SW1P 4RG
United Kingdom
Email: procurement@tate.org.uk
Region: UKI32 - Westminster
Organisation type: Public authority - central government