Scope
Reference
DN793051
Description
Harborough District Council ("the Council" or "the Authority") is inviting tenders for a single Supplier to be contracted for all recyclables and waste collection services, street cleansing services, and grounds maintenance services, across Harborough District. The contract must start on 1st April 2027; it is therefore envisaged this contract shall be awarded and mobilisation will start in October 2026.
The competitive flexible process is made up of four stages including:
Stage One - PSQ
Stage Two - Invitiation to Submit Initial Tender (ISIT)
Stage Three - Post ISIT Dialogue and Negotiations
Stage Four - Invitation to Submit Final Tender (ISFT)
The deadline for submissions to Stage One - PSQ is 12 noon 31st October 2025.
Total value (estimated)
- £70,000,000 excluding VAT
- £84,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2034
- Possible extension to 31 March 2041
- 14 years
Description of possible extension:
Subject to contract performance during initial contract term.
Main procurement category
Services
CPV classifications
- 90000000 - Sewage, refuse, cleaning and environmental services
Contract locations
- UKF22 - Leicestershire CC and Rutland
Justification for not using lots
Harborough District Council conducted extensive market engagement in March 2025, in which suppliers provided feedback on the proposed tendering model. Suppliers advised the opportunity would be most attractive as a single lot rather than dividing services into their specialisms. The Council considered the feedback provided and in the interest of attracting as much competition as possible for this tender, it was decided a single lot would be used.
Submission
Enquiry deadline
24 October 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
31 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Stage One - PSQ | Pass / Fail Selection Questionnaire Scored Provider Selection Questionnaire |
Quality |
| Stages Two and Four Quality | Quality - 60% |
Quality |
| Stages Two and Four Price | Price - 35% |
Price |
| Stages Two and Four - Social Value | 5% |
Quality |
Weighting description
Stage One - PSQ
Pass / Fail Selection Questionnaire
Scored Provider Selection Questionnaire
Stage Two - ISIT
Quality - 60%
Price - 35%
Social Value - 5%
Stage Four - ISFT
Quality - 60%
Price - 35%
Social Value - 5%
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
A Competitive Flexible Tender is defined as a procurement where any Supplier who feels they meet the requirements in the specification can submit a bid to the first stage of the process.
It is a multistage process which will include prequalification requirements, quality testing, and negotiation stages.
• This tender process will be formed of 4 stages:
1. Stage One - Supplier Suitability
• FOR THIS STAGE SUPPLIERS WILL BE REQUIRED TO SUBMIT DOCUMENT 2A - STAGE ONE PSQ RESPONSE ONLY.
2. Stage Two - ISIT (Invitation to Submit Initial Tender)
a. Initial Dialogue and Negotiations
b. Quality Assessment of ISIT
c. Initial Commercial Assessment - including Price and Social Value
3. Stage Three - Post ISIT Dialogue and Negotiations
4. Stage Four - ISFT (Invitation to Submit Final Tender)
a. Quality Assessment of ISFT
b. Commercial Assessment - including Price and Social Value
Contracting authority
Harborough District Council
- Public Procurement Organisation Number: PBLJ-6498-DTJQ
The Symington Building, Adam and Eve Street
Market Harborough
LE16 7AG
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland