Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
Zoe Wilson
zoe.wilson@east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
procurement@south-ayrshire.gov.uk
Telephone
+44 3001230900
Country
United Kingdom
NUTS code
UKM94 - South Ayrshire
Internet address(es)
Main address
http://www.south-ayrshire.gov.uk/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
East & South Ayrshire Network Cabling Framework
Reference number
PS/25/144
two.1.2) Main CPV code
- 32421000 - Network cabling
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and installation of network cabling in East and South Ayrshire Council areas.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
East Ayrshire Council
Lot No
1
two.2.2) Additional CPV code(s)
- 32421000 - Network cabling
- 45314320 - Installation of computer cabling
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
1.1 To supplement the extensive voice and data wide area network infrastructure throughout East Ayrshire Council and South Ayrshire Council, there is an ongoing requirement to provide and maintain additional network and voice cabling within a number of new and existing Council properties. This also includes the replacement of legacy network cabling with a structured and more versatile solution.
1.2 Due to the nature of the work, the tenderer shall provide rates for each aspect of the work; this will include the provision of private ducts containing multi-core fibre and copper cable and installation of internal grade data cabling. Where new outlets are installed, or existing outlets relocated, the contractor shall provide test results.
1.3 Much of the work is reactive, therefore flexibility is essential.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1x one-year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Ayrshire Council
Lot No
2
two.2.2) Additional CPV code(s)
- 32421000 - Network cabling
- 45314320 - Installation of computer cabling
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
1.1 To supplement the extensive voice and data wide area network infrastructure throughout East Ayrshire Council and South Ayrshire Council, there is an ongoing requirement to provide and maintain additional network and voice cabling within a number of new and existing Council properties. This also includes the replacement of legacy network cabling with a structured and more versatile solution.
1.2 Due to the nature of the work, the tenderer shall provide rates for each aspect of the work; this will include the provision of private ducts containing multi-core fibre and copper cable and installation of internal grade data cabling. Where new outlets are installed, or existing outlets relocated, the contractor shall provide test results.
1.3 Much of the work is reactive, therefore flexibility is essential.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1x one-year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers annual turnover must be twice the annual contract value of GBP 125,000p/a = minimum of GBP 250,000 annual turnover
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 November 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 November 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Yes - in 3 or 4 years subject to extensions invoked.
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30228. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are asked to commit to Community Benefits in Method Statement C
(SC Ref:811875)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom