Scope
Reference
OPEN20251675
Description
Durham County Council hosts a number of large-scale festivals and events each year. As a result, the Council require a Provider to manage and provide Crowd Management & Event Security services to ensure all events and festivals operate safely.
The following is a list of the types of Durham County Council Festivals and Events which can be expected to take place throughout the duration of this Contract, please note this list is not exhaustive and there is no guarantee that the listed events will take place.
• Bishop Auckland Food Festival (BAFF)
• Seaham Food Festival (SFF)
• BRASS Festival
• Gala Theatre & Cinema, Empire Theatre, Durham Town Hall and Bishop Auckland Town Hall
• Remembrance Day
• Anniversary or one-off special events
• Elections
This procurement exercise is being undertaken to award a light touch contract, that is, a contract that is wholly or mainly for the supply of services as specified in Procurement Regulations 2024, Schedule 1.
Tender documents can be accessed free of charge at www.open-uk.org and must be submitted via this portal.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2026
- Possible extension to 31 December 2029
- 4 years
Description of possible extension:
12 month initial contract term to 31st December 2026 then 3 x 12 month extension periods, subject to requirements review and funding.
Main procurement category
Services
CPV classifications
- 75242000 - Public law and order services
- 79710000 - Security services
Contract locations
- UKC14 - Durham CC
Participation
Conditions of participation
Security Industry Authority (SIA) Licence/Registration Number and Certification
DBS Disclosure Certificate
Systems for the Management of Lone Working, Violence & Aggression
Submission
Enquiry deadline
31 October 2025, 12:00pm
Tender submission deadline
6 November 2025, 12:00pm
Submission address and any special instructions
Tender documents can be accessed free of charge at www.open-uk.org and must be submitted via this portal.
Tenders may be submitted electronically
Yes
Award criteria
70% price weighting
30% quality weighting
Quality questions comprise of 2 written response questions regarding Recruitment, Training and Managing Staff Absence and Service Delivery.
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Durham County Council
- Public Procurement Organisation Number: PMPB-8772-VYWM
Corten House, Dunholme Close
Durham
DH1 5WB
United Kingdom
Email: zoe.embleton@durham.gov.uk
Website: http://www.durham.gov.uk/
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government