Scope
Reference
CA16533
Description
South West Essex Community Education Trust are seeking proposals from suppliers of Building Cleaning Services to meet their requirements from a contract start date of 1st April 2026. The contract is currently outsourced to two separate third party contractors.
Total value (estimated)
- £1,824,000 excluding VAT
- £2,188,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Maximum 2 extensions of 12 months per extension.
Main procurement category
Services
CPV classifications
- 90911200 - Building-cleaning services
Contract locations
- UK - United Kingdom
Lot constraints
Maximum number of lots a supplier can be awarded: 3
Lot 1. Lot 1 - Primary Schools
Description
Lot 1 - Primary Schools, including:
• Chadwell St Mary Primary School
• Deneholm Primary School
• Stifford Clays Primary School
Lot value (estimated)
- £121,500 excluding VAT
- £145,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Secondary Schools Group 1
Description
Lot 2 - Secondary Schools Group 1, including:
• Orsett Heath Academy
• William Edwards School
Lot value (estimated)
- £384,000 excluding VAT
- £460,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - Secondary Schools Group 2
Description
Lot 3 - Secondary Schools Group 2, including:
• Marshalls Park Academy
Lot value (estimated)
- £143,000 excluding VAT
- £171,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 - All Secondary Schools
Description
Lot 4 - All Secondary Schools, including:
• Marshalls Park Academy
• William Edwards School
• Orsett Heath Academy
Lot value (estimated)
- £527,000 excluding VAT
- £632,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lot 5 - All Sites
Description
Lot 5 - All Sites, including:
• Chadwell St Mary Primary School
• Deneholm Primary School
• Marshalls Park Academy
• Stifford Clays Primary School
• William Edwards School
• Orsett Heath Academy
Lot value (estimated)
- £648,500 excluding VAT
- £778,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 2. Lot 2 - Secondary Schools Group 1
Lot 4. Lot 4 - All Secondary Schools
Lot 5. Lot 5 - All Sites
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Technical ability conditions of participation
Lot 2. Lot 2 - Secondary Schools Group 1
Lot 4. Lot 4 - All Secondary Schools
Lot 5. Lot 5 - All Sites
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Particular suitability
Lot 1. Lot 1 - Primary Schools
Lot 2. Lot 2 - Secondary Schools Group 1
Lot 3. Lot 3 - Secondary Schools Group 2
Lot 4. Lot 4 - All Secondary Schools
Lot 5. Lot 5 - All Sites
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 October 2025, 11:00am
Tender submission deadline
27 October 2025, 10:00am
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Staffing | Staffing |
Quality | 40.0% |
| Service Delivery | Service Delivery |
Quality | 20.0% |
| Customer Care | Customer Care |
Quality | 15.0% |
| Added Value | Added Value |
Quality | 15.0% |
| Contract Price | Contract Price |
Price | 10.0% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
South West Essex Community Education Trust
- Public Procurement Organisation Number: PJRP-8452-BNTY
Oakfield, Long Lane
Grays
RM16 2QH
United Kingdom
Region: UKH32 - Thurrock
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)