Scope
Description
It is Newcastle City Council's intention to put into place a new contract for the Servicing and Repairs & Maintenance of Air Conditioning Units and Air Source Heat Pumps. The contract period is for 24 months with options to extend for a further 2 x 12 months. This procurement includes all of the items detailed in the pricing schedule.
Similar items may be added as required by the Council under the terms and conditions of this contract.
We are looking for opportunities to deliver value for money and good quality, challenging traditional service delivery and finding ways to do things more cost effectively; we anticipate that tenderers will respond with this context in mind.
Contract 1. 008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps
Supplier
Contract value
- £148,000 excluding VAT
- £177,600 including VAT
Below the relevant threshold
Award decision date
1 October 2025
Date assessment summaries were sent to tenderers
1 October 2025
Earliest date the contract will be signed
11 October 2025
Contract dates (estimated)
- 13 October 2025 to 12 October 2027
- Possible extension to 12 October 2029
- 4 years
Description of possible extension:
2 x 12 month options to extend
Main procurement category
Services
CPV classifications
- 50730000 - Repair and maintenance services of cooler groups
Contract locations
- UKC - North East (England)
Information about tenders
- 7 tenders received
- 7 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
COOL BREEZE FM LIMITED
- Companies House: 06288006
- Public Procurement Organisation Number: PCCY-7332-MGGQ
Unit A1 The Avenues Eleventh Avenue
Gateshead
NE11 0NJ
United Kingdom
Email: service@coolbreezeltd.co.uk
Website: http://cbfmheating.co.uk
Region: UKC22 - Tyneside
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. 008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps
Contracting authority
Newcastle City Council
- Public Procurement Organisation Number: PBHM-6848-TWYG
Civic Centre
Newcastle Upon Tyne
NE1 8QH
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government