- Scope of the procurement
- Lot 1. North East London Integrated Care Board - City & Hackney, Newham & Tower Hamlets
- Lot 2. North East London Integrated Care Board - Barking & Dagenham, Havering, Redbridge & Waltham Forest
- Lot 3. North Central London Integrated Care Board - Barnet, Enfield & Haringey
- Lot 4. North Central London Integrated Care Board - Camden & Islington
- Lot 5. North West London Integrated Care Board - Hammersmith & Fulham, Kensington & Chelsea, Westminster
- Lot 6. North West London Integrated Care Board - Brent, Ealing, Harrow, Hillingdon & Hounslow
- Lot 7. South East London Integrated Care Board - Bexley, Bromley & Greenwich
- Lot 8. South East London Integrated Care Board - Lambeth, Southwark & Lewisham
- Lot 9. South West London Integrated Care Board - Kingston, Richmond & Wandsworth
- Lot 10. South West London Integrated Care Board - Croydon, Merton & Sutton
Section one: Contracting authority
one.1) Name and addresses
NHS North East London Integrated Care Board
20 Churchill Place
London
E14 5HJ
Contact
Joyel Shaju
Country
United Kingdom
Region code
UKI - London
NHS Organisation Data Service
A3A8R
Internet address(es)
Main address
https://northeastlondon.icb.nhs.uk/
Buyer's address
https://northeastlondon.icb.nhs.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sight testing and dispensing of spectacles to children and young people with special educational needs and disabilities (SEND) in special educational settings
Reference number
PRJ-2188
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Dentistry, Optometry & Pharmacy Commissioning Hub, hosted by NHS North East London (NEL) Integrated Care Board (ICB) is looking to procure an in-school sight testing service for special educational settings across all five London ICB footprints (North East London, North Central London, North West London, South East London and South West London).
The Contracts are expected to commence in June 2026 for an initial period of 3 years. The contracts may be extended for an additional period of 3 years at the sole discretion of the Authority.
The estimated lifetime value of the contracts for 6 years is £11,680,224.
(£ 1,946,704 per annum, Initial 3 Years is £5,840,112).
Interested Organisations must express an interest via Atamis e-tendering portal. Bidders need to register on Atamis if they are not registered already. This can be done by clicking the link below:
https://health-family.force.com/s/Welcome
Once registered, you can express an interest in this project by clicking the following the link to this specific project ;
https://health-family.force.com/s/Welcome (Contract Reference: C388784).
Please note that any submission of bids by any other means will not be considered.
two.1.5) Estimated total value
Value excluding VAT: £11,680,224
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
North East London Integrated Care Board - City & Hackney, Newham & Tower Hamlets
Lot No
1
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 1: £130,016.
Estimated total value for 3 years for Lot 1: £390,048
Estimated total value with 3 years option to extend for Lot 1: £780,096.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North East London Integrated Care Board - Barking & Dagenham, Havering, Redbridge & Waltham Forest
Lot No
2
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 2: £184,076.
Estimated total value for 3 years for Lot 2: £552,228
Estimated total value with 3 years option to extend for Lot 2: £1,104,456.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North Central London Integrated Care Board - Barnet, Enfield & Haringey
Lot No
3
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 3: £180,880.
Estimated total value for 3 years for Lot 3: £542,640.
Estimated total value with 3 years option to extend for Lot 3: £1,085,280.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North Central London Integrated Care Board - Camden & Islington
Lot No
4
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 4: £77,588.
Estimated total value for 3 years for Lot 4: £232,764.
Estimated total value with 3 years option to extend for Lot 4: £465,528
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North West London Integrated Care Board - Hammersmith & Fulham, Kensington & Chelsea, Westminster
Lot No
5
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 5: £117,368.
Estimated total value for 3 years for Lot 5: £352,104.
Estimated total value with 3 years option to extend for Lot 5: £704,208.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North West London Integrated Care Board - Brent, Ealing, Harrow, Hillingdon & Hounslow
Lot No
6
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 6: £460,292.
Estimated total value for 3 years for Lot 6: £1,380,876.
Estimated total value with 3 years option to extend for Lot 6: £2,761,752
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
South East London Integrated Care Board - Bexley, Bromley & Greenwich
Lot No
7
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 7: £201,280.
Estimated total value for 3 years for Lot 7: £603,840.
Estimated total value with 3 years option to extend for Lot 7: £1,207,680.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
South East London Integrated Care Board - Lambeth, Southwark & Lewisham
Lot No
8
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 8: £188,904.
Estimated total value for 3 years for Lot 8: £566,712.
Estimated total value with 3 years option to extend for Lot 8: £1,133,424.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
South West London Integrated Care Board - Kingston, Richmond & Wandsworth
Lot No
9
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 9: £130,628.
Estimated total value for 3 years for Lot 9: £391,884.
Estimated total value with 3 years option to extend for Lot 9: £783,768.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
South West London Integrated Care Board - Croydon, Merton & Sutton
Lot No
10
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This service is for the provision of sight tests and dispensing in a familiar and supportive environment that can meet the individual needs of children and young people in special educational settings.
Sight Testing
• All pupils in residential and day SES are to be offered an annual sight test, (unless a more frequent interval is clinically indicated):
• SES sight testing must be conducted in accordance with regulations and guidance: Opticians Act 1989, section 36(2) / Sight Testing (Examination and Prescription) (No2) Regulations 1989
Accessibility and service hours
• The service will be flexible and responsive to individual pupil needs, ensuring there is a choice of appointments, within reason, to accommodate educational needs and to facilitate parents/carers/guardians attending the appointments.
• Appointments will be provided within SES opening times or outside of educational hours to accommodate pupils in a residential school.
We welcome providers who can demonstrate they meet the service, professional, training and quality requirements. The relevant infrastructure will be required to undertake face-to-face clinics including the equipment required to meet the clinical standards for a sight test. In addition to competency in core areas, additional training requirements will need to be met for working with children, young and vulnerable people.
Providers will be expected to build strong relationships with the schools and the wider SES community to promote both the availability of the service and wider understanding of eye health challenges for SEND children and young people.
A standard service specification and model contract has been developed by NHS England to support this programme: ICB toolkit: CYP SEND sight testing service specification ; General Ophthalmic Additional Services Model Contract
Resources/Learning (videos from 2021 proof-of-concept arrangement):
NHS Special School Eye Care Service - Clinicians on Vimeo
https://vimeo.com/477240152/23400a866a
NHS Special School Eye Care Service - School Staff on Vimeo
https://vimeo.com/472932485/a0001985c7
NHS Special School Eye Care Service - Parents/Carers on Vimeo
https://vimeo.com/472959563/4c4393440e
Estimated Annual Value for Lot 10: £275,672.
Estimated total value for 3 years for Lot 10: £827,016.
Estimated total value with 3 years option to extend for Lot 10: £1,654,032.
two.2.5) Award criteria
Quality criterion - Name: Quality (Please see ITT documents for full detail) / Weighting: 100
Price - Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended for an additional period of 3 years, at the sole discretion of the Authority. The total term of the contract will be 6 years if the extension is enacted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 October 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 October 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This is a Provider Selection Regime (PSR) Contract Notice inviting offers under the Competitive Process (The Health Care Services (Provider Selection Regime) Regulations 2023, Regulation 11). The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contract Regulations 2015 do not apply to this award.
The Procurement is being managed by the NHS London Commercial Hub (NHS LCH) hosted by NEL ICB, on behalf of the Authority.
six.4) Procedures for review
six.4.1) Review body
NHS North East London Integrated Care Board
20 Churchill Place
London
E14 5HJ
Country
United Kingdom