Scope
Description
The Council wishes to commission Supplier(s) on a framework basis, to supply Print and Promotional Signage Materials and Services. The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).
This tender notice is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the Procurement Act 2023.
Please note, a nominal estimated Lot value has been stated to allow this notice to be published.
Tenderers will be given the opportunity to tender for 6 separate lots, as follows:
Lot 1 Digital & Litho Print
Lot 2 Printed Envelopes
Lot 3 Promotional Items
Lot 4 NCR Sets
Lot 5 Vehicle Graphics
Lot 6 Large Format & Signage
Tenderers may submit for one, several or all Lots. Tenderers must ensure that they have the capacity to deliver should they be selected for more than one Lot. The number of suppliers to be appointed to each Lot within this Framework agreement will be limited to a maximum of 8 suppliers per Lot.
Commercial tool
Establishes an open framework
Total value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 7 April 2026 to 6 April 2029
- Possible extension to 5 April 2034
- 7 years, 11 months, 29 days
Description of possible extension:
The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
Lots can be combined
Main procurement category
Goods
Contract locations
- UKL14 - South West Wales
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Digital and Litho Print
Description
Lot 1 to include provision of Business Cards / Flyers / Certificates, Posters / Letterheads /Compliment Slips / Leaflets / Booklets - includes folding and bespoke sizes
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79800000 - Printing and related services
- 22000000 - Printed matter and related products
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Printed Envelopes
Description
Lot 2 includes the provision of printed envelopes C5 / C4 / DL Size, with printed Insignia
and return address
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30199700 - Printed stationery except forms
- 30199710 - Printed envelopes
- 30199711 - Printed window envelopes
- 30199712 - Printed non-window envelopes
- 30199713 - Printed X-ray envelopes
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Promotional items
Description
This Lot includes Pens / Mugs / Lanyards / Umbrellas
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18530000 - Presents and rewards
- 39294000 - Apparatus and equipment designed for demonstrational purposes
- 22462000 - Advertising material
- 22000000 - Printed matter and related products
- 79342200 - Promotional services
- 18222000 - Corporate clothing
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. NCR Sets
Description
This lot includes NCR sets with variable data, sequential numbering and perforation options
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22000000 - Printed matter and related products
- 79810000 - Printing services
- 79823000 - Printing and delivery services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Vehicle Graphics
Description
This lot is for vehicle graphics including basic cut vinyl lettering / printed logos / partial wraps / full vehicle wraps
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79821000 - Print finishing services
- 22000000 - Printed matter and related products
- 34000000 - Transport equipment and auxiliary products to transportation
- 24500000 - Plastics in primary forms
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Large Format and Signage
Description
This lot includes Large Format & Signage, banners / exhibition displays / vinyl graphics /internal and external sign panels / post mounted signs / sign trays / built up Letters
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 34928470 - Signage
- 22900000 - Miscellaneous printed matter
- 22000000 - Printed matter and related products
- 39154000 - Exhibition equipment
- 31523200 - Permanent message signs
- 31523000 - Illuminated signs and nameplates
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
6 April 2034
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will be managed and operated by the Marketing and Media Section. Further information is available in the tender pack.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Digital and Litho Print
Lot 2. Printed Envelopes
Lot 3. Promotional items
Lot 4. NCR Sets
Lot 5. Vehicle Graphics
Lot 6. Large Format and Signage
Will be stated within the tender documentation
Technical ability conditions of participation
Lot 1. Digital and Litho Print
Lot 2. Printed Envelopes
Lot 3. Promotional items
Lot 4. NCR Sets
Lot 5. Vehicle Graphics
Lot 6. Large Format and Signage
Will be stated within the tender documentation
Particular suitability
Lot 1. Digital and Litho Print
Lot 2. Printed Envelopes
Lot 3. Promotional items
Lot 4. NCR Sets
Lot 5. Vehicle Graphics
Lot 6. Large Format and Signage
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 October 2025, 12:00am
Submission type
Requests to participate
Deadline for requests to participate
3 November 2025, 12:00am
Submission address and any special instructions
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_58768. As this is a competitive flexible procedure, Tenderers must ensure that all PQQ questions are fully responded to. Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant PQQ or ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT/PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the eTendering help desk is available Mon - Fri (8am - 6pm) on: - email: help@bravosolution.co.uk - Phone: 0800 069 8634. Tenders or Requests to Participate must be sent to: Official name: www.etenderwales.bravosolution.co.uk Postal Address: Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Business Wales are available to provide tendering support and will be offering a live webinar on Friday 10th October 2025. Further details of the types of support available from Business Wales can be
found on https://businesswales.gov.wales/topics-and-guidance/tendering-and-supply-chain.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
13 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 24 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The competitive flexible procedure will be conducted in two stages. The assessment of responses at the invitation to participate - Stage 1 will determine which suppliers meet the conditions of participation. All suppliers who satisfy these criteria will be invited to submit a Tender in Stage 2. There is no limit on the number of suppliers who may progress, provided they meet the minimum standards set out in the qualification requirements. Further details are available within the tender pack.
Documents
Documents to be provided after the tender notice
Final ITT documents will be provided at the launch of Stage 2. All documents will be provided via the eTenderwales portal.
Contracting authority
Carmarthenshire County Council
- Public Procurement Organisation Number: PTVL-7854-TMRZ
County Hall
Carmarthen
SA31 1JP
United Kingdom
Contact name: Hayley Davies
Email: HaLDavies@carmarthenshire.gov.uk
Website: https://www.carmarthenshire.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales