Scope
Reference
T2654
Description
The Dog Warden Service of Belfast City Council ('the Council') requires an experienced Contractor to supply dog kennelling facilities to keep, return, and rehome stray and other dogs which come into the care of the Council. This would include kenneling of illegal breeds and other related services such as provision of veterinary care to dogs housed at the facilities.
Total value (estimated)
- £320,000 excluding VAT
- £384,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
CPV classifications
- 98380000 - Dog kennel services
Contract locations
- UKN - Northern Ireland
Participation
Legal and financial capacity conditions of participation
General Company Information
Modern Slavery Statement
Insurances
Technical ability conditions of participation
Company Experience
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 October 2025, 12:00pm
Tender submission deadline
31 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 December 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Bidders are to complete Schedule 3 - Pricing Schedule in full and upload where requested in eSourcing NI. Bidders with the lowest total cost bid (i.e. total 3 year/ project price as set out in the... |
Cost | 25% |
| Rehoming & End-of-Life Policy | Please detail your organisation's approach to the rehoming of dogs and the procedures in place for end-of-life decision-making. In your response please include, as a minimum, your approach to... |
Quality | 20% |
| Welfare arrangements | Please describe the welfare arrangements in place for dogs housed at your facility. In your response please include, as a minimum, the following detail: - (vi) Daily exercise routines and enrichment... |
Quality | 15% |
| Social value | In line with the Council's Social Value Procurement Policy the following Social Value criteria applies to this ITT: Social Value % weighting - 15% Social Value Offer points target - 40 points... |
Quality | 15% |
| Location Proximity | Please confirm the location of your kennelling facility and its distance (in miles) from Belfast City Council's Dargan Crescent operational base. Scoring will be applied based on the following... |
Quality | 10% |
| Facility Access and Availability | Please describe the arrangements in place for access to your kennelling facility by both Council officers and members of the public. In your response please include, as a minimum, the following detail:... |
Quality | 10% |
| Operational Systems and Safeguards | Please describe the systems and safeguards in place to support the secure and effective operation of your kennelling service. In your response please include, as a minimum, the following detail: -... |
Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland