Scope
Reference
VOG/RB/18/7/25
Description
The Vale of Glamorgan Council wishes to appoint one (1) Supplier to the Framework. The Works will include annual servicing, heating and hot water maintenance, the provision of customer information with database management and the presence of a representative at the Council offices three (3) days per week. The Council requires annual servicing and provision of landlord's safety record and relevant landlord certificates, as required in the Vale of Glamorgan Council Housing Gas, LPG, Oil, Solid Fuel and Air Source Heat Pump Servicing, Policy V1.3. All Suppliers and Approved Subcontractors must comply with latest British Standards, Approved Documents for the region and all Council and specialist specifications supplied with the tender documents.
No formal market engagement was undertaken ahead of this procurement. Under the current PA23 regulations, pre-market engagement is not mandatory for projects below the threshold, and in this case, we had to move quickly to avoid losing time-sensitive funding. Given the urgency, we prioritised progressing the framework over conducting engagement activities.
Although the framework is relatively high in value, it has been structured in a way that supports SME participation. The services are closely linked and typically delivered by single suppliers, so a lotting approach was not considered necessary. Introducing lots could have added complexity without delivering clear benefits, and we're confident the framework remains accessible to smaller suppliers as it stands.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
The Contracting Authority reserves the right to and subject to the conditions set out in the ITT and the tender documentation, the Contracting Authority will decide whether to extend the framework by an additional 1 year.
Main procurement category
Works
CPV classifications
- 45300000 - Building installation work
- 50000000 - Repair and maintenance services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Conditions of participation
Please refer to the tender documentation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 November 2025, 12:00pm
Tender submission deadline
12 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 50.00% | |
| Quality | Quality | 40.00% | |
| Community Well-Being Benefits | NOT COST - Community Well-being Benefits |
Cost | 10.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347553
Tender Documentation
Contracting authority
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
BARRY
CF63 4RU
United Kingdom
Contact name: Roland Bago
Email: rbago@valeofglamorgan.gov.uk
Website: http://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government