Scope
Reference
CM3290
Description
Yorkshire Water requires a supplier to provide and maintain a stockholding of 300 pallets of bottled water (2L bottles, shrink-wrapped on pallets), with replenishment in line with SLAs during incidents. The scope includes secure storage, delivery, and emergency replenishment services.
Total value (estimated)
- £966,000 excluding VAT
- £966,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2030
- 5 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 41110000 - Drinking water
- 63120000 - Storage and warehousing services
- 64120000 - Courier services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 October 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
14 October 2025, 1:00pm
Submission address and any special instructions
All suppliers must submit via Ariba per Yorkshire Waters standard Procurement policy
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Capability | Compliance with SEMD, quality, resilience, delivery assurance. Supplier will be assed on capabilities related to the procure and deliver of 2l bottle water, organized in pallets. |
Quality | 60% |
| Commercial | Price | 40% |
Other information
Payment terms
To be included in the Contractual Compliance phase of Tender
Description of risks to contract performance
To be included in the Contractual Compliance phase of Tender
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
The procurement will be conducted under the restricted procedure, consisting of two stages: an initial Selection Questionnaire (SQ) to assess compliance and capability, followed by an Invitation to Tender (ITT) issued to shortlisted suppliers. During the ITT stage, Yorkshire Water will also conduct a contractual compliance round to ensure alignment with its standard terms and regulatory obligations. The process is covered by the Government Procurement Agreement (GPA), ensuring transparency and adherence to international procurement standards. This UK4 notice follows the earlier UK2 notice (Ref: 2025/S 000-043684). Tenders must be submitted in English, and bidders are required to maintain the validity of their submissions for a minimum period of six months.
Documents
Associated tender documents
CM3290 SEMD Bottled Water Programme - ITT Introduction.pdf
CM3290_SEMD Bottled Water Programme_Selection Questions_v01.xlsx
YW CM3290 SEMD Bottled Water Programme - Capability Questionnaire.xlsx
YW CM3290 SEMD Bottled Water Programme - Commercial Questionnaire.xlsx
Contracting authority
YORKSHIRE WATER SERVICES LIMITED
- Companies House: 02366682
- Public Procurement Organisation Number: PXGT-3622-WXBQ
Western House
Bradford
BD6 2SZ
United Kingdom
Region: UKE41 - Bradford
Organisation type: Private utility