Scope
Reference
DN783670
Description
Maidstone Borough Council (MBC) is inviting interested parties to submit tenders for the appointment of Employer's Agent to support an upcoming project to facilitate the refurbishment of its main Council offices. The two buildings are currently powered via a shared fossil fuel mechanical & electrical plant (MEP) system. Many elements of the system have reached the end of their serviceable life and upgrades are required to assure the building's ability to provide comfortable working conditions for its occupants. Both Council staff and commercial tenants of Maidstone Borough Council are a top priority which is the focus of the need to refurbish the buildings. This is closely coupled by MBC's Net Zero ambitions for 2030 and beyond.
The Employer's Agent will support MBC's refurbishment and clean energy objectives by confirming feasibility and creating concept designs, as well as fully preparing MBC to go out to tender for onboarding a prospective contractor- under a two-stage Design & Build contract, circa November/December 2025, with an aim to mobilise on site in March/April 2026.
Key Dates & Timeline for Procurement:
Tender release: Tuesday 22 July 2025
Deadline for submission of completed tenders: 12:00pm, Wednesday 27 August 2025
Evaluation: w/c 25 August 2025
Interviews: Between 10 September- 24 September 2025 (exact dates to be advised on invitation)
Appointment of contractor: w/c 29 September 2025
Contract 1
Supplier
Contract value
- £280,700 excluding VAT
- £336,840 including VAT
Above the relevant threshold
Award decision date
30 September 2025
Date assessment summaries were sent to tenderers
30 September 2025
Standstill period
- End: 9 October 2025
- 8 working days
Earliest date the contract will be signed
13 October 2025
Contract dates (estimated)
- 31 October 2025 to 30 November 2027
- 2 years, 1 month, 1 day
Main procurement category
Services
CPV classifications
- 71530000 - Construction consultancy services
Contract locations
- UKJ45 - Mid Kent
Information about tenders
- 9 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
FUSION PROJECT MANAGEMENT LIMITED
- Companies House: 05705987
- Public Procurement Organisation Number: PLPW-6942-PPHT
Spring Lodge 172 Chester Road
Helsby
WA6 0AR
United Kingdom
Email: frameworks@fusion-pm.co.uk
Website: http://www.fusion-pm.co.uk
Region: UKD63 - Cheshire West and Chester
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Maidstone Borough Council
- Public Procurement Organisation Number: PGRT-5366-CGWY
Maidstone House, King Street
Maidstone
ME15 6JQ
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government