Contract

Arboreal Maintenance

  • Cosby Parish Council

F03: Contract award notice

Notice identifier: 2025/S 000-060805

Procurement identifier (OCID): ocds-h6vhtk-050088 (view related notices)

Published 30 September 2025, 11:33am



Section one: Contracting authority

one.1) Name and addresses

Cosby Parish Council

76 Springwell Lane, Whetstone, Leicester LE8 6Lt

LEICESTER

LE86LT

Contact

Les Phillimore

Email

clerk@cosbyparishcouncil.gov.uk

Telephone

+44 7802303936

Country

United Kingdom

Region code

UKF22 - Leicestershire CC and Rutland

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.cosbyparishcouncil.gov.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Arboreal Maintenance

two.1.2) Main CPV code

  • 77200000 - Forestry services

two.1.3) Type of contract

Services

two.1.4) Short description

The Parish Councils arboreal management and responsibility falls into 4 distinct categories: -

1. Inspection and maintenance of Cosby Cemetery

2. Inspection and maintenance of Cosby Victory Park

3. Inspection and maintenance of trees within the wider village, to include the ongoing installation, maintenance and servicing of the Christmas lighting displays within the tree stock. (Safety awareness and competence of working with 240V power supplies, is essential)

4. Inspection and maintenance of St Michael and All Angels (Closed churchyard) as required.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £45,000

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
  • UKK - South West (England)

two.2.4) Description of the procurement

Outline contract requirements:

a. Inspection and maintenance of trees and shrubs to agreed schedule.

b. Pollarding of trees as required.

c. Removal and replacement of tree stock as required.

d. Pruning of shrubs and hedgerows as required.

e. Removal or all arisings

f. Non-contractual Ad-hoc requests on a chargeable basis within the suppliers' capabilities

g. Undertaking works to Christmas lights to include installation, fault finding and replacement as required.

h. Emergency response to arboreal work and matters of Health and Safety.

i. Key contact and full public liability insurance.

j. Modern and well-maintained equipment with fully trained staff.

two.2.5) Award criteria

Price

two.2.11) Information about options

Options: Yes

Description of options

Potential to extended the contract subject to acceptable performance


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-014276


Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

25 July 2023

five.2.2) Information about tenders

Number of tenders received: 3

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Totally Trees Ltd

Cosby

Country

United Kingdom

NUTS code
  • UK - United Kingdom
Companies House

04628122

The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £45,000


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Cosby Parish Council

76 Springwell Lane, Whetstone, Leicester LE8 6Lt

LEICESTER

LE8 6LT

Email

clerk@cosbyparishcouncil.gov.uk

Telephone

+44 7802303936

Country

United Kingdom