Scope
Reference
282_26
Description
ESPO catalogue framework for the supply and delivery of office, leisure, and residential furniture, including operator chairs, desks, storage, meeting room furniture, screens, break out furniture, steel storage, living, eating, sleeping and specialist furniture, for delivery direct to individual customer establishments.
The Framework is divided into 7 lots.
Please refer to the tender documents for further details - the closing date for submission of Tenders is 12:00 (12 noon) on 30 October 2025.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '282_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
Commercial tool
Establishes a framework
Total value (estimated)
- £9,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 24 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
All estimated values captured in this notice include the option to extend the framework as noted above.
Options
The right to additional purchases while the contract is valid.
ESPO reserves the right to add or remove to the products listed within 282_26 - Pricing Schedule throughout the lifetime of the Framework so long as they are in line with the Framework scope.
Main procurement category
Goods
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Lot 1. Smart Buy Office Furniture
Description
This Lot is for the supply and delivery of office furniture including, but not limited to operator chairs, conference chairs and tables, filing cabinets, cupboards, desks, drawer units and screens via delivery direct to individual customer establishments.
The objective of this Lot is to provide the best value option for ESPO customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £2,231,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Office Furniture Standard Ranges
Description
This Lot is for the supply and delivery of office furniture including, but not limited to operator chairs, reception seating, desks, drawer units, cupboards, screens as well as conference tables via delivery direct to individual customer establishments.
For further details, please refer to the tender documents.
Lot value (estimated)
- £5,100,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Break-out Furniture
Description
This Lot is for the supply and delivery of break-out furniture including, but not limited to modular chairs and tables, meeting pods as well as café/dining furniture via delivery direct to individual customer establishments.
For further details, please refer to the tender documents.
Lot value (estimated)
- £892,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Steel Storage
Description
This Lot is for the supply and delivery of steel storage including but not limited to filing cabinets and cupboards via delivery direct to individual customer establishments.
For further details, please refer to the tender documents.
Lot value (estimated)
- £510,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Smart Buy Leisure and Residential Furniture
Description
This Lot is for the supply and delivery of leisure and residential furniture including, but not limited to dining chairs, armchairs, settees, coffee tables, dining tables, chest of drawers as well as wardrobes via delivery direct to individual customer establishments.
The objective of this Lot is to provide the best value option for ESPO customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £255,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Living, Eating and Sleeping Furniture
Description
This Lot is for the supply and delivery of eating, living and sleeping furniture including, but not limited to armchairs, dining chairs, coffee tables, chest of drawers, wardrobes and bedside cabinets via delivery direct to individual customer establishments.
For further details, please refer to the tender documents.
Lot value (estimated)
- £446,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Beds and Mattresses
Description
This Lot is for the supply and delivery of beds and mattresses including but not limited to bed bases and mattresses for challenging environments via delivery direct to individual customer establishments.
For further details, please refer to the tender documents.
Lot value (estimated)
- £166,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2.5%
Further information about fees
Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework.
For further details, please refer to the tender documents.
Framework operation description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where office, leisure and residential furniture is required:
Option 1 - Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Further Competitive Selection Process)
'Calling-off' by conducting a competition (further competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.
Please refer to the tender documents for any further details.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Smart Buy Office Furniture
Lot 2. Office Furniture Standard Ranges
Lot 3. Break-out Furniture
Lot 4. Steel Storage
Lot 5. Smart Buy Leisure and Residential Furniture
Lot 6. Living, Eating and Sleeping Furniture
Lot 7. Beds and Mattresses
Refer to the tender documents for conditions of participation.
Technical ability conditions of participation
Lot 1. Smart Buy Office Furniture
Lot 2. Office Furniture Standard Ranges
Lot 3. Break-out Furniture
Lot 4. Steel Storage
Lot 5. Smart Buy Leisure and Residential Furniture
Lot 6. Living, Eating and Sleeping Furniture
Lot 7. Beds and Mattresses
Refer to the tender documents for conditions of participation.
Particular suitability
Lot 1. Smart Buy Office Furniture
Lot 2. Office Furniture Standard Ranges
Lot 3. Break-out Furniture
Lot 4. Steel Storage
Lot 5. Smart Buy Leisure and Residential Furniture
Lot 6. Living, Eating and Sleeping Furniture
Lot 7. Beds and Mattresses
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 October 2025, 5:00pm
Tender submission deadline
30 October 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Non-Price | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '282_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government