Scope
Reference
CST247
Description
Purchase of SAP Concur licences and support for 5 years
Contract 1. SAP Concur Licences and Support
Supplier
Contract value
- £980,000 excluding VAT
- £1,176,000 including VAT
Above the relevant threshold
Date signed
24 September 2025
Contract dates
- 1 December 2025 to 30 November 2030
- 5 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Justification for not setting key performance indicators
N/A - contract below £5m
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Extreme and unavoidable urgency
The Council first became aware in March 2025 while it was determining the routes for procurement of a new contract to deliver its finance and payroll software that SAP Concur licences were required. However, it only became clear in July that there was no suitable alternative procurement route available to provide this integral element of the project within the project timescales.
There is no time to reprocure through an open tender and no suitable framework which the Council could use for the required contract term.
The Council has conducted a desktop evaluation in order to evidence that directly awarding to Concur Holdings ensures value for money
Supplier
Concur Holdings (Netherlands) B.V.
- Public Procurement Organisation Number: PNBV-6428-YWNY
Amerikastraat 10
Hertogenbosch
5232BE
Netherlands
Email: concur_Notices@sap.com
Website: https://www.concur.com/
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. SAP Concur Licences and Support
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government