Scope
Description
Bourton-on-the-Water Parish Council invites contractors to submit tenders for the provision of grass cutting and grounds maintenance services across various locations within the parish of Bourton-on-the-Water. The contract will cover the following areas:
• Village Greens
• Public footpaths
• Highway verges
• Cemetery grounds
• Allotment sites
• Playing fields
• Other designated public spaces
The successful contractor will be expected to deliver high-quality, reliable services in accordance with the Council's specifications and schedule.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKK13 - Gloucestershire
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
30 November 2025, 12:00pm
Submission address and any special instructions
Contractors must complete the relevant specification in full and return it to the Parish Council office by post in the specifically marked envelope provided with the tender documents and addressed to the Parish Clerk by 12 noon on Sunday 30th November 2025.
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Total Price | Overall cost of the service over the contract period. Value for money in relation to the scope of work. |
Price | 40% |
| Quality of Service | Proposed approach to grounds maintenance, including methods, equipment, and scheduling. Understanding of the sites and their specific needs. |
Quality | 30% |
| Experience and Capability | Relevant experience in similar contracts. Qualifications and training of staff. References or case studies from previous clients. |
Quality | 20% |
| Environmental and Sustainability Considerations | Use of environmentally friendly practices and materials. Waste management and minimisation strategies. |
Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.bourtononthewater-pc.gov.uk/the-council/contracts-tenders/village-maintenance-2/
Link to area of Parish Council website containing all information and documents relating to the new grass cutting and grounds maintenance contract for 2026-2029.
Maintenance Tender Contract 2026-29 APPROVED.pdf
Full specification of areas within the parish to be maintained under the new grass cutting and grounds maintenance contract for the period 2026-2029.
Letter to Contractors for Maintenance Contract 2026-29.pdf
Letter to contractors inviting them to submit a tender for the Parish Council's new grass cutting and grounds maintenance contract for 2026-2029.
Technical specifications to be met
https://shared.xmap.cloud/?map=dde43101-ea4b-489a-b9c9-0c72ab78b998
Digital map displaying all aspects of the grass cutting and grounds maintenance specification for the period 2026-2029.
Contracting authority
Bourton-on-the-Water Parish Council
- Public Procurement Organisation Number: PBCW-2846-HWJZ
The George Moore Community Centre, Moore Road
Bourton-on-the-Water
GL54 2AZ
United Kingdom
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government