Scope
Description
The Materials to be delivered under this Framework are to facilitate highway maintenance works to repair potholes and worn out carriageway carried out by Council's in-house operations teams.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,800,000 excluding VAT
- £5,760,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 December 2025 to 7 December 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 34929000 - Highway materials
Contract locations
- UKD1 - Cumbria
Lot constraints
Description of how multiple lots may be awarded:
The Council is seeking to award a maximum of 4 suppliers to each lot and Suppliers can bid for any lots that they are able to supply the materials for.
The Council reserves the right to not make an award at all.
Lot 1. Lot 1 - Bituminous materials
Description
The products are described as per BS EN 13108 & include Warm Asphalt Products complisant with Clause 908 (07/21) Warm Mix Asphalt (WMA) Specification for Highway Works.
Lot value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Ready Mix Concrete
Description
The products are described as per BS EN 206:2013 + A1:2016 (BS 8500 Parts 1 & 2 - Complementary British Standards to BS EN 206)
All constituent materials [e.g. Cement & Aggregates] are manufactured to a harmonised standard and under the Construction Products Regulations are required to be CE marked and have been tested at source in accordance to relevant standards, namely: -
• Cement - BS EN 197-1: Cement - Part 1: Composition, specification and conformity criteria for common cements
• Aggregates - BS EN 12620 - Aggregates for Concrete
• With guidance from BS8500 Part 2
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - Dry Aggregates
Description
1. Unbound aggregate:
Pipe bedding
Drainage
2. Unbound aggregate:
Granular fill
General fill
Capping
Gabion filling
3. Unbound aggregate: Unbound mixtures [sub base]
4. Aggregate for concrete
5. Chippings
6. Topsoil
7. Fine aggregate
Lot value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 - Miscellaneous Road Repair Products
Description
Data Sheets shall be provided for each of the products in the price list. The Data Sheets shall include the requirements for temperatures for storage and installation of the product. Recommended rates of spread shall also be provided.
For HAPAS and Non-HAPAS Certified Instant Road Repair Materials, full details of technical performance is required including current aggregate properties, initial type test certificates, cohesion information for bond coats, etc.
The use of Tack Coat has been superseded by the use of Bond Coat for all Cumberland Council works and supplies of Tack Coat are no longer required.
Rates to include all transport and handling charges associated with delivery, as well as all charges for collection of empty drums from various Depots located within the county of Cumberland
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
16
Maximum percentage fee charged to suppliers
0%
Framework operation description
If the Council decides to source the Materials through the framework, then it may order those Materials set out in Schedule 4 in accordance with the terms laid down in the Framework Agreement without reopening competition, as more particularly described below:
Orders without reopening competition for delivery of Materials
8.2 Authorised Officers shall:-
8.2.1 identify the relevant Lot(s) in which the Council's requirements fall into along with the relevant prices within the Pricing Schedule;
8.2.2 apply the Delivery Cost Calculation to the prices within the Pricing Schedule to determine the cost to the Council of using each Supplier within the Lot(s).
8.2.3 issue the Order to the Supplier, identified by the process outlined at 8.2.2 as providing the Materials at the lowest cost to the Council in accordance with clauses 8.4 to 8.10.
Orders without reopening competition for collection of Materials
8.3 Authorised Officers shall:-
8.3.1 identify the relevant Lot(s) in which the Council's requirements fall into along with the relevant prices within the Pricing Schedule;
8.3.2 apply the Collection Cost Calculation to the prices within the Pricing Schedule to determine the cost to the Council of using each Supplier within the Lot(s).
8.3.3 issue the Order to the Supplier, identified by the process outlined at 8.3.2 as providing the Materials at the lowest cost to the Council, in accordance with clauses 8.4 to 8.10
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Lot 1 - Bituminous materials
Lot 2. Lot 2 - Ready Mix Concrete
Lot 3. Lot 3 - Dry Aggregates
Lot 4. Lot 4 - Miscellaneous Road Repair Products
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN776266 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Quality | Quality | 10% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government