Scope
Reference
CAHA/CSS/2025
Description
The scope of the Contract is the provision of Concierge and Security Services at specific CAHA supported schemes.
Full details of the schemes and the Services required are contained in the Specification as set out in Appendix 1 of the ITT document.
The Contract is expected to commence in April 2026.
The Contract will last for an initial period of 3 years, with an option to extend at CAHA's discretion for a further 1 year, and 1 additional year, giving a total potential maximum term of 5 years.
The stated estimated value is for the initial 3 year contract period.
The procurement will consist of the following stages:
Stage 1 - Procurement Specific Questionnaire (deadline for submission - 12.00 on 24/10/2025)
Bidders must complete and submit the Procurement Specific Questionnaire (PSQ) . The PSQ sets out the conditions of participation for this procurement and will consist of:
•Pass/fail questions
•Information only questions
•Scored questions
The PSQ will used to determine each Bidder's eligibility and suitability to perform the Contract.
The top 5 scoring Bidders in Stage 1 will be shortlisted to Stage 2 Invitation to Tender.
Stage 2 - Invitation to Tender Stage (deadline for submission 12/12/2025)
The Invitation to Tender (ITT) Stage will be used to evaluate each Bidders detailed proposal to deliver the Contract and will consist of:
•Quality evaluation
•Pricing evaluation
Only short listed Bidders are required to complete and submit the ITT document. The ITT document is made available at the PSQ stage for information only and to enable Bidders to gain an understanding of the ITT process should they be short listed.
Please do not complete or submit the ITT document at the PSQ stage.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Security-services./W9B2Z5DXE6
To respond to this opportunity, please click here:
Total value (estimated)
- £2,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The Contract will last for an initial period of 3 years, with an option to extend at CAHA's discretion for a further 1 year, and 1 additional year, giving a total potential maximum term of 5 years.
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Participation
Legal and financial capacity conditions of participation
As set out in the tender documents
Technical ability conditions of participation
As set out in the tender document
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 December 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing | Price | 50% |
| Services Delivery | Quality | 20% |
| Contract Management | Quality | 12.5% |
| Customer Care | Quality | 12.5% |
| Social Value | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of the following stages:
Stage 1 - Procurement Specific Questionnaire (deadline for submission - 12.00 on 24/10/2025)
Bidders must complete and submit the Procurement Specific Questionnaire (PSQ) . The PSQ sets out the conditions of participation for this procurement and will consist of:
•Pass/fail questions
•Information only questions
•Scored questions
The PSQ will used to determine each Bidder's eligibility and suitability to perform the Contract.
The top 5 scoring Bidders in Stage 1 will be shortlisted to Stage 2 Invitation to Tender.
Stage 2 - Invitation to Tender Stage (deadline for submission 12/12/2025)
The Invitation to Tender (ITT) Stage will be used to evaluate each Bidders detailed proposal to deliver the Contract and will consist of:
•Quality evaluation
•Pricing evaluation
Only short listed Bidders are required to complete and submit the ITT document. The ITT document is made available at the PSQ stage for information only and to enable Bidders to gain an understanding of the ITT process should they be short listed.
Please do not complete or submit the ITT document at the PSQ stage.
This tender is being administered on behalf of Christian Action Housing Association by Clarity Procurement Solutions Limited.
Contracting authority
Christian Action Housing Association Ltd (Enfield)
- Public Procurement Organisation Number: PYWM-4131-CWVH
Benedict House, 82 High Street, 61 Island Centre Way, Enfield
London
EN3 6GS
United Kingdom
Region: UKI54 - Enfield
Organisation type: Public authority - sub-central government