Scope
Reference
JPS1746
Description
The Authority is tendering for the 'off site' catering provision for Sussex and Surrey Police. This tender is split into 2 lots: Lot 1- Operational Planned Events, Lot 2- Kingstanding Training.
Total value (estimated)
- £825,000 excluding VAT
- £990,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
12 month
Main procurement category
Services
CPV classifications
- 39222000 - Catering supplies
- 55520000 - Catering services
Lot 1. Operational Planned Events
Description
The provision of catering for Officers and staff working Operational Planned Events.
Lot value (estimated)
- £275,000 excluding VAT
- £330,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Kingstanding Training
Description
The provision of catering for Officers and staff attending training and Kingstanding facility.
Lot value (estimated)
- £550,000 excluding VAT
- £660,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Operational Planned Events
Lot 2. Kingstanding Training
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
8 October 2025, 12:00pm
Submission address and any special instructions
All submissions must be made through InTend Sell2 site:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 30 September 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Suppliers will be shortlisted at each stage of the process. Award will be made to the highest scoring bidder following Stage 3 of the process. More details can be found in the tender documents. |
Price |
Weighting description
Suppliers will be shortlisted at each stage of the process. Award will be made to the highest scoring bidder following Stage 3 of the process. More details can be found in the tender documents.
Other information
Payment terms
30 days on receipt of invoice with valid PO number.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
A 3 stage process is being used: Stage 1- Participation Stage, Stage 2- Tender Stage, Stage 3- Quality Taste Testing. Suppliers will be shortlisted at each stage.
Reduced tendering period
Yes
Light touch contract - no minimum
Documents
Documents to be provided after the tender notice
Additional documents for Stage 2 and 3 of the process will be uploaded to the InTend Sell 2 site to all shortlisted suppliers.
Contracting authority
The Police & Crime Commissioner for Sussex
- Public Procurement Organisation Number: PPLN-2959-YWYQ
Sackville House, Brooks Close
Lewes
BN7 2FZ
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government