Scope
Reference
52-NYC-RS
Description
North Yorkshire Council is seeking two qualified contractors to deliver responsive fencing and gate repair services across its housing stock, split into two geographical lots: Lot 1 (North - Richmondshire and North Harrogate) and Lot 2 (South - Selby and South Harrogate). The contract, valued at £150,000 (Lot 1) and £300,000 (Lot 2), will run from 1 August 2025 to 31 July 2027, with two optional one-year extensions. The contract covers reactive and minor planned repairs to fences and gates, with strict response times ranging from 24 hours to 70 days depending on priority. Contractors must be based within 50 miles of Harrogate, Selby, or Richmond and demonstrate direct experience in fencing and gate works-subcontracting is not permitted. Works must comply with JCT Measured Term Contract standards and use the M3NHF Schedule of Rates. Contractors are expected to meet high standards of workmanship, customer service, and health and safety, including providing ID, PPE, and maintaining professional conduct on site. All materials must meet Council specifications, and access to managed stores may be granted. Performance will be monitored via KPIs, including defect rates, response times, and tenant satisfaction. Contractors must provide regular reporting, attend quarterly reviews, and respond to defects within 7 days (24 hours for emergencies). Mobilisation and exit plans, risk assessments, and method statements are required. This contract supports NYC's social value goals, including carbon reduction and local employment. Only one lot will be awarded per contractor.
Total value (estimated)
- £375,000 excluding VAT
- £450,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
Option to Extend 1: 1st Dec 2027 - 30th Nov 2028 Option to Extend 2: 1st Dec 2028 - 30th Nov 2029
Main procurement category
Works
Additional procurement category
Services
CPV classifications
- 45342000 - Erection of fencing
Contract locations
- UK - United Kingdom
Submission
Enquiry deadline
17 October 2025, 12:00pm
Tender submission deadline
24 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
The contract will be awarded based on the Most Economically Advantageous Tender (MEAT), using a 60% price / 40% quality split. Price (60%): The lowest priced bid will receive the full score, with other bids scored proportionally. Quality (40%): Assessed through four questions, each worth 10%, covering: -Contract management and customer service -Methodology -Management of lead times -Social value Each quality response is scored from 0 to 100 and weighted accordingly.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
United Kingdom
Contact name: Gabriela Walowski
Telephone: +44 1609533450
Email: gabriela.walowski@northyorks.gov.uk
Website: https://www.northyorks.gov.uk
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - central government