Section one: Contracting authority/entity
one.1) Name and addresses
Royal Borough of Kensington and Chelsea
3rd Floor, Kensington Town Hall, Hornton Street
London
W8 7NX
procurement@westminster.gov.uk
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Client Caseload Information System (CCIS) For Integrated Youth Support Services (IYSS)
Reference number
P393 - PRJ_30254
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Client Caseload Information System (CCIS) For Integrated Youth Support Services (IYSS)
Lot No
1
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Royal Borough of Kensington & Chelsea / Westminster City Council
two.2.4) Description of the procurement at the time of conclusion of the contract:
Extension of the current contract for the continued use of the CCIS compliant Career Vision system called IYSS Core+, via the CCS digital marketplace (G Cloud 13 Lot 1Cloud Hosting - Framework RM1557.13) for a period of + 1 year (1st April 2025 to 31st March 2026) to Access UK Limited (02343760).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
con_WCC_24209
Lot No
1
Title
Client Caseload Information System (CCIS) For Integrated Youth Support Services (IYSS)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Access UK Limited
ARMSTRONG BUILDING, OAKWOOD DRIVE
LOUGHBOROUGH
LE11 3QF
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
National registration number
02343760
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £110,402
Section six. Complementary information
six.3) Additional information
The original contract was awarded as a direct-call off from the G Cloud 13 framework Agreement ((RM1557.13 ) For 2 years from April 2023 to March 2025 with an option to extend for one year (April 2025 to March 2026). The Framework and call-off terms permitted an option to extend the call-off contract for a further one-off period of up to 12 months.
The extension to the call-off contract complies with Regulation 72(1)(a) (i) & (ii) of the (PCRs) which allows for modifications or extensions that have been provided for in the initial procurement documents in clear and precise clauses.
six.4) Procedures for review
six.4.1) Review body
Westminster City Council - Procurement and Commercial Services
64 Victoria Street
Westminster
SW1E 6QP
procurement@westminster.gov.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Westminster City Council - Procurement and Commercial Services
64 Victoria Street
Westminster
SW1E 6QP
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UKI32 - Westminster
Main site or place of performance
London Boroughs of Westminster, and Kensington and Chelsea.
seven.1.4) Description of the procurement:
Contract Extension - The Client Caseload Information System (CCIS) provides the Council (and the seven authorities we are in partnership with) the ability to deliver on the statutory duty is to collect information about young people within the partner authorities to identify those who are not participating in employment, education or training (NEET), or who are at risk of not doing so.
The central London Integrated Youth Support Services (IYSS) Data Management Shared Service is hosted by the Royal Borough of Kensington and Chelsea (RBKC, and includes the London boroughs of Camden, Hackney, Islington, Lambeth, Southwark, Wandsworth and Westminster. All eight Local Authorities use the CCIS compliant Career Vision system called IYSS Core+ provided by Access UK Limited. The Council recharges each authority based on the number of licenses required.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£110,402
seven.1.7) Name and address of the contractor/concessionaire
Access UK Limited
ARMSTRONG BUILDING, OAKWOOD DRIVE
LOUGHBOROUGH
LE11 3QF
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
National registration number
02343760
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The current CCIS contract with Access UK Limited was sourced through the Crown Commercial Service’s (CCS) G-Cloud 13 Framework Agreement (RM1557.13). This had an option to extend the contract by 12 months only.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The extension to the call-off contract complies with Regulation 72(1)(a) (i) & (ii) of the (PCRs) which allows for modifications or extensions that have been provided for in the initial procurement documents in clear and precise clauses.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £39,453
Total contract value after the modifications
Value excluding VAT: £110,402