Scope
Description
Provision of IDox Maintenance Services and Software
Contract 1. IDox Maintenance and Software
Supplier
Contract value
- £276,340 excluding VAT
- £331,608 including VAT
Above the relevant threshold
Earliest date the contract will be signed
27 October 2025
Contract dates (estimated)
- 30 October 2025 to 29 October 2028
- 3 years
Main procurement category
Services
CPV classifications
- 72260000 - Software-related services
Contract locations
- UKJ26 - East Surrey
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The Local Government Reorganisation harmonisation is expected to take several years, during which time common services will be aligned across the new unitary authorities. Depending on the outcome, either two or three councils within the likely EastSurrey.gov structure will already be using a variety of IDOX software products. The proposed three-year contract extension provides a sensible window to plan and, if necessary, migrate to a new solution in a coordinated and cost-effective manner.
Supplier
IDOX SOFTWARE LTD
- Companies House: 02933889
- Public Procurement Organisation Number: PYXN-6943-DMZG
Unit 5, Woking 8, Forsyth Road
Woking
GU21 5SB
United Kingdom
Email: bidteam@idoxgroup.com
Website: https://www.idoxgroup.com/
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. IDox Maintenance and Software
Contracting authority
Epsom and Ewell Borough Council
- Public Procurement Organisation Number: PYXN-1576-NDDT
The Parade, Town Hall
Epsom
KT18 5BY
United Kingdom
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government