Scope
Reference
I-4258
Description
Innovate Oxfordshire (part of Oxfordshire County Council) is proud to announce the initiation of a competitive flexible procedure (CFP) tender process, in alignment with our Local Government Accelerator - the first of its kind in the UK, with it's first Call to Action focused specifically on Adult Social Care.
The Accelerator is designed to fast-track innovation within local government by supporting the development, testing, and scaling of transformative solutions that meet real-world challenges. By fostering collaboration between Local Authorities, Innovators, and Sector Experts, the Accelerator plays a critical role in improving outcomes for residents, reducing system pressures, and enabling smarter, more sustainable service delivery.
The CFP has three stages as shown below and suppliers will be selected/deselected at each stage by reference to the evaluation criteria defined in the ITT.
Stage 1 - Participation stage
Stage 2 - Presentation and demonstration stage
Stage 3 - Proof of Concept (POC) trial
Tenderers that are short-listed to participate in the POC trial will be expected to operate their proposed solution, at their cost, for a period of 12 weeks.
The Council is not obligated to Contract any solution proposed
The Council tender documents will be published on its e-tendering portal called Proactis and hosted on the South East Business Portal found at https://sebp.due-north.com/
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2032
- 6 years
Description of possible extension:
Optional extensions of 3years in aggregate
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKJ14 - Oxfordshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 October 2025, 6:00pm
Submission type
Tenders
Tender submission deadline
24 October 2025, 12:00pm
Submission address and any special instructions
The Council uses an e-tendering system called Proactis which is hosted on the South East Business Portal. It can be accessed via the following link South East Business Portal.
All of the documentation and communications for this opportunity will be/has been issued via this e-tendering Portal located under reference DN775676. Please use the messaging functionality within the Portal to raise any clarification question(s) regarding this ITT
To use the portal Tenderers must be registered on the Portal. If not registered this is a simple process that can be undertaken from the landing page of the above site
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 May 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality - Pass Fail | Pass/Fail - participation criteria Applicable to all Tenderers responses to Part 1 and also subsequent stages if they are selected |
Quality |
| Price | Indicative pricing This criteria will only be used for Tenderers selected to participate in Stage 2 of the CFP as defined in the ITT |
Price |
| Quality - Scored (Technical) | Scored criteria for Technical This will be used at Stage 1 of the CFP as identified in the ITT |
Quality |
| Quality - Proof of Concept (POC) | Assessment of outcomes of POC trial and benefit generated This criteria will only be used for Tenderers selected to particpate in Stage 3 of the CFP as defined in the ITT |
Quality |
| Quality - Presentation and demonstration | This criteria will only be used for Tenderers selected to participate in Stage 2 of the CFP as defined in the ITT |
Quality |
Weighting description
Pass/Fail Criteria
Scored Criteria
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
There three stages of this procurement
1>An initial Participation stage
2>A Presentation and demonstration stage
3>A Proof of Concept trial.
Tenders will be validated at each stage and selected/de-selected based on the published ITT evaluation criteria.
Contracting authority
Oxfordshire County Council
- Public Procurement Organisation Number: PZNW-8281-MHNM
County Hall, New Rd
Oxford
OX1 1ND
United Kingdom
Contact name: Martin Hall
Telephone: +447889164706
Email: martin.hall@oxfordshire.gov.uk
Website: http://www.oxfordshire.gov.uk
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government