Scope
Reference
BMS_0925
Description
CCC site currently utilise a range of BMS software and hardware, while this is predominantly Trend the range of devises include (IQVision, Trend 963, Distech and Carel). Current maintenance is fragmented and reactive and does not deliver best value for CCC. The purpose of this tender is to procure the services of an accredited Trend Partner to provide a responsive, and proactive PPM and reactive repair service in line with SFG20 for all CCC BMS systems (inclusive of hardware and software) across all sites. Please see the Guidance document within the tender pack for further details.
Full and unrestricted access to tender documents can be obtained from https://www.in-tendhost.co.uk/educationportal/aspx/Home
Total value (estimated)
- £585,000 excluding VAT
- £702,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 October 2027
- Possible extension to 31 October 2029
- 3 years, 9 months
Description of possible extension:
2 years in annual increments subject to performance and the agreement of rates.
Main procurement category
Services
CPV classifications
- 31211110 - Control panels
- 31682210 - Instrumentation and control equipment
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 72100000 - Hardware consultancy services
- 72240000 - Systems analysis and programming services
- 72250000 - System and support services
- 72260000 - Software-related services
- 72265000 - Software configuration services
- 72267100 - Maintenance of information technology software
- 72267200 - Repair of information technology software
Contract locations
- UKI - London
Submission
Enquiry deadline
7 November 2025, 12:00pm
Tender submission deadline
14 November 2025, 12:00pm
Submission address and any special instructions
Please see the Guidance document within the tender pack for full instructions. To access the Guidance and submit a tender please register (free of charge) on https://www.in-tendhost.co.uk/educationportal/aspx/Home Should you have any issues accessing documents please contact anna@agmprocurement.com, otherwise all queries through the correspondence function of In-tend please.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2029
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 70% quality and 30% price - full details provided in the Guidance document as part of the tender pack available for download (free of charge) from https://www.in-tendhost.co.uk/educationportal/aspx/... |
Price |
Weighting description
70% quality and 30% price - full details provided in the Guidance document as part of the tender pack available for download (free of charge) from https://www.in-tendhost.co.uk/educationportal/aspx/Home
Other information
Payment terms
30 days - please see the Terms in the tender pack for more details.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.in-tendhost.co.uk/educationportal/aspx/Home
Please access all tender documents, updates and access to the correspondence function via In-Tend. Instructions for tender upload have been provided in the Guidance document.
Contracting authority
Capital City College
- Public Procurement Organisation Number: PBXT-5983-JZRH
Victoria Centre, 76 Vincent Square
London
SW1P 2PD
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AGM Procurement
Summary of their role in this procurement: Managing the tender process
- Companies House: 07431856
6a Little Aston Road
Sutton Coldfield
B74 3UF
United Kingdom
Contact name: Anna Manns
Telephone: 07538463234
Email: anna@agmprocurement.com
Website: https://www.agmprocurement.com/
Region: UKG24 - Staffordshire CC